District Court Clerk Senior - HR USE ONLY

Oakland County•Troy, MI

23h•$22 - $29•Onsite

About The Position

Oakland County is more than just a workplace. It is a place where you can make a real difference. As one of Michigan’s leading public service organizations, we are committed to strengthening communities, delivering essential services, and improving the quality of life for nearly 1.3 million residents. When you join our team, you become part of a mission-driven workforce guided by integrity, innovation, and a passion for public service. We offer competitive pay, comprehensive benefits, and the opportunity to do meaningful work that matters. Apply today and help shape the future of Oakland County, where we are All Ways Moving Forward. This job posting is for administrative and processing purposes only. Candidates should apply only if you have been directly instructed by HR to do so. Applications submitted without prior HR authorization will not be considered. The District Court Clerk Senior instructs and gives technical guidance to District Court Clerks on work details and court procedures, Michigan Court Rules, and Michigan Law as it pertains to the civil, criminal, traffic, probation, or the administration unit of the District Court. They assign and review the work of lower-level clerical employees and perform clerical duties within a particular unit. They attend to general and specific inquiries, as well as difficult situations with the general public, attorneys and law enforcement personnel regarding court cases, court policies and procedures and legal procedures following established court rules and statutes. They oversee the collection of fines, costs, fees, bonds, and civil escrow monies, and issue checks from the court’s trust account. They are responsible for the preparation of reports and special projects. They may perform various secretarial duties for the Court Administrator and/or Office Supervisor and may oversee the operation of a cash register, court recording software, CLEMIS and LEIN functions and various computer equipment. They utilize current Countywide and/or department specific software to complete assignments.

Requirements

Under the Merit System Resolution, Section II, adopted November 8, 1966, employees in this class are excluded from the Merit System for the purpose of the manner of selection, appointment, removal from office or limitation or political activity.
Ability to communicate to accurately convey information.

Nice To Haves

High school graduate or have a certificate of successful completion of the General Education Development Test.
Have at least five (5) years full-time experience in a court system or comparable qualifications that meet the Court Administrator's approval or has the essential knowledge and proficiency to provide coverage in at least three of the following areas in addition to their current work assignment: Probation, Civil, Traffic, Criminal, Jury, Cash and/or Court Recording.
Have considerable knowledge of and experience in the operations, policies, and procedures of a district court.
Have reasonable ability in recommending and implementing procedural changes.
Have reasonable ability to develop and maintain effective working relationships with administrators, employees, and the general public.
Have a reasonable knowledge and ability to perform the functions of the unit.
Reasonable ability to utilize current word processing, spreadsheet, database, e-mail, and Internet software.

Responsibilities

Instructs and gives technical guidance to District Court Clerks on work details and court procedures, Michigan Court Rules, and Michigan Law as it pertains to the civil, criminal, traffic, probation, or the administration unit of the District Court.
Assigns and reviews the work of lower-level clerical employees and performs clerical duties within a particular unit.
Attends to general and specific inquiries, as well as difficult situations with the general public, attorneys and law enforcement personnel regarding court cases, court policies and procedures and legal procedures following established court rules and statutes.
Oversees the collection of fines, costs, fees, bonds, and civil escrow monies.
Issues checks from the court’s trust account.
Is responsible for the preparation of reports and special projects.
May perform various secretarial duties for the Court Administrator and/or Office Supervisor.
May oversee the operation of a cash register, court recording software, CLEMIS and LEIN functions and various computer equipment.
Utilizes current Countywide and/or department specific software to complete assignments.
Train lower clerical employees, as well as provide guidance regarding court policies, procedures and legal matters that pertain to the workload of the civil, criminal, traffic, or probation units.
Assigns, monitors and/or reviews the work of District Court Clerks, and as needed perform duties associated with these classifications.
Attends to general and specific inquiries, as well as difficult situations with the general public, attorneys, and law enforcement personnel regarding civil, criminal, traffic, probation, or administrative court cases and legal or internal procedures following established court rules, applicable laws and internal procedures.
Oversees the compilation of and provides statistical data for the individual unit.
Oversees the collection of fines, costs, fees bonds, and civil escrow as it pertains to the District Court Clerk - Seniors particular unit.
Oversees record destruction as it pertains to the District Court Clerk – Senior’s particular unit.
Maintains the issuance of bench warrant, court ordered restricted driver's license, license suspension and warrant recall controls and closely monitors the production of these documents.
Confers with the Court Administrator or Office Supervisor on personnel related matters pertaining to the appropriate unit.
Recommends to the Court Administrator unit technology and procedural needs and changes.
Prepares requests for office supplies and printing and verifies products against orders when they arrive.
Notifies administrative staff of building maintenance needs.
May be required to obtain court recorder certification and/or operate court recording equipment on a limited and/or emergency basis.
Acts as a liaison with local governmental agencies regarding projects that affect the individual unit.
May authorize the payment of operational expenses as it relates to the court's annual budget.