Deputy District Court Clerk -District Clerk's Office

Fort Bend County•Richmond, TX

21h•Onsite

About The Position

The Deputy District Court Clerk examines, verifies, and inputs data into various court computer systems for criminal, civil, and family cases, including pending, disposed, and microfilmed records. This role involves researching and analyzing historical data, processing and distributing documents, and ensuring files are complete and properly ordered. The clerk uses computer checkout systems and a warehouse inventory index to manage file locations and retrieve documents upon request. Responsibilities also include verifying and indexing mass filings from the attorney general, answering public and attorney inquiries, and directing calls as needed. The position involves calculating and collecting court costs and monetary transactions for criminal cases, researching and calculating state reimbursements for civil lawsuits, and issuing Bills of Cost. Additionally, the clerk issues and tracks various legal documents such as summons, subpoenas, warrants, and restraining orders as prescribed by law and court orders, and responds to public questions regarding these documents. The role provides support to department staff and participates in emergency management duties during local disasters.

Requirements

High School Diploma/GED.
Minimum of one year of general business experience.
Good computer and data entry skills.
Math and typing skills (minimum 40 WPM).
Good verbal and written communication and comprehension skills.
Good interpersonal skills and ability to deal effectively with the public, other County employees, elected officials and co-workers.
Self-starter skills with the ability to prioritize and meet deadlines; adapt and cope with fast-paced office.
Ability to learn established office routines and policies from written instructions, inclusive of financial and mathematical tasks.
Must be flexible with regard to work assignments and location.
Valid Driver's License and proof of liability insurance may be required.
Must make frequent court attendance and have no visible tattoos.

Nice To Haves

Knowledge of MS Office Suite preferred.

Responsibilities

Examines, verifies and inputs data into various court computer systems to update information regarding pending, disposed, microfilmed, criminal, civil, and family cases, using detailed data entry codes.
Researches and analyzes historical data.
Verifies, processes and distributes documents to appropriate locations, prints and provides case index, ensure files are complete and in proper order at all times.
Uses various computer checkout systems and a warehouse inventory index to ensure exact location of files and reproduces or retrieves files upon request.
Verifies, analyzes and indexes mass filings of attorney general documents.
Answers incoming telephone calls and assists and responds to public, attorney or County inquiries or directs to appropriate person.
Calculates and collects costs of court and monetary transactions associated with criminal cases according to the Texas Code of Criminal Procedure.
Research monetary transactions and calculate percentages reimbursed by State agencies to determine fees owed in a civil law suit involving multiple case parties.
Issues Bill of Cost to collect outstanding fees and to outline complex costs awarded per court judgment.
Issues and tracks summons, subpoenas, citations, warrants, writs, restraining orders, protective orders, notices and other documents as prescribed by law and at the direction of the requesting party, and as ordered by the District Court and Court of Appeals; responds to questions from public regarding these documents.
Supports and assists department staff as needed.
Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.