General Affairs & Facilities Coordinator

Dashing Diva•Port Washington, NY

57d•Onsite

About The Position

Dashing Diva is seeking a General Affairs & Facilities Coordinator who provides hands-on support for company facilities, properties, vehicles, employees, executives, and daily office operations. This position requires a dependable, flexible, proactive, and service-oriented individual who can respond quickly to both routine and unexpected needs.

Requirements

Minimum 3 years of relevant work experience in facilities, property maintenance, General Affairs, building operations, handyman work, or a related field.
Basic handyman, electrical, furniture assembly, installation, and repair skills.
Comfortable using common hand and power tools and performing physical tasks, including lifting and moving furniture and equipment.
Valid driver's license with a clean driving record.
Respond quickly and positively to unexpected or urgent assignments.
Be flexible with changing priorities and last-minute requests.
Demonstrate strong ownership, reliability, discretion, professionalism, teamwork, and a positive can-do attitude.
Ability to work independently, prioritize requests, and manage multiple assignments and locations.

Nice To Haves

Associate degree or completion of a Technical/Vocational School program preferred.

Responsibilities

Facilities & Property Maintenance: Inspect and maintain company-owned offices, buildings, residences, apartments, and other properties. Perform basic handyman work, minor repairs, basic electrical work, furniture/shelving assembly, installation, and moving. Identify repair needs and coordinate with contractors and service vendors. Monitor landscaping and manage landscaping vendors and exterior maintenance.
Daily Office & Employee Support: Provide daily General Affairs Help Desk support to office employees for facility, equipment, furniture, workspace, and general office-related requests. Assist employees with moving furniture, boxes, supplies, equipment, and other items as needed. Coordinate additional manpower or vendor assistance for larger moves, setups, or office projects. Support daily cafeteria operations, including setup, supplies, organization, and general operational needs. Help maintain clean, organized, safe, and functional office and common areas. Assist with meeting room setup, deliveries, internal moves, and other day-to-day office operational needs.
Vehicle Management & Driving: Manage company vehicles, including maintenance, repairs, inspections, registration, cleaning, and general upkeep. Provide professional driving services for executives, employees, and company guests. Handle airport, hotel, meeting, residence, and other pickup/drop-off needs. Provide courteous and professional hospitality support when assisting executives and guests.
Executive & General Affairs Support: Support the President/CEO and executive management with business-related and occasional personal errands, pickups, deliveries, purchases, and other requested assistance. Assist with large company events, executive visits, meetings, setup/breakdown, transportation, and logistics. Support other General Affairs duties and special projects as assigned.
Vendor Management: Coordinate with contractors, landscapers, repair technicians, and other vendors. Schedule and monitor work, inspect completed work, obtain estimates when needed, and follow up until issues are resolved.
Reporting & Work Logs: Report directly to the Senior Director of General Affairs. Maintain daily work logs and provide clear updates on assigned tasks, repairs, property visits, driving assignments, Help Desk requests, and vendor work. Promptly report urgent issues, delays, additional costs, or problems. Follow assigned tasks through completion and provide updates without requiring repeated follow-up.