Regulatory Affairs Coordinator

SCN BestCo • Santa Cruz, CA

6d • $61,776 - $92,643

About The Position

The Regulatory Affairs Coordinator provides administrative, documentation, and operational support to the Corporate Regulatory Affairs team across manufacturing sites in the United States and Canada. The role supports regulatory activities associated with dietary supplements, including coordination of regulatory documentation, customer information requests, certification support, and regulatory record maintenance. The coordinator works with Regulatory Affairs, Quality, Research & Development, Project Management, Commercial, and other cross-functional teams to help ensure accurate documentation, timely responses, and efficient regulatory processes.

Requirements

• Associate’s degree or an equivalent combination of education and relevant experience.
• Two years of experience in administrative coordination, document control, or a related support function.
• Strong proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and SharePoint; proficiency in PowerPoint is also listed.
• Knowledge of database management, reporting systems, and learning management systems (LMS).
• Excellent organizational skills, attention to detail, and ability to manage competing priorities and deadlines.
• Strong written and verbal communication skills, including the ability to communicate with internal staff and management, write routine reports and correspondence, and speak effectively before groups.
• Ability to work independently and collaboratively with cross-functional teams and build effective working relationships across departments and organizational levels.
• Ability to coordinate multiple projects, schedules, and priorities simultaneously.
• Ability to perform basic arithmetic with whole numbers, fractions, and decimals; compute rates, ratios, and percentages; and draw and interpret bar graphs.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Nice To Haves

• Bachelor’s degree in business administration, life sciences, or a related discipline.
• Experience in dietary supplements, pharmaceuticals, OTC drugs, food manufacturing, or another regulated industry.
• Familiarity with regulatory documentation, product certifications, and quality or document management systems.
• Experience supporting teams across multiple locations.
• Bilingual in English and Spanish.

Responsibilities

• Coordinate and fulfill routine customer requests for regulatory documentation, product information, and compliance records.
• Compile, organize, and maintain customer regulatory dossiers and documentation packages.
• Retrieve and distribute approved regulatory documents.
• Maintain accurate and current regulatory records in designated systems and SharePoint repositories.
• Track outstanding documentation requests and coordinate follow-up to meet established timelines.
• Assist with collecting and maintaining documentation supporting product and facility certifications.
• Track certification renewals, expiration dates, and required supporting documents.
• Provide administrative support for regulatory registrations, licensing, and import documentation.
• Coordinate routine requests for certification and compliance information with internal stakeholders.
• Maintain regulatory databases, trackers, spreadsheets, and electronic document repositories.
• Support regulatory project coordination.
• Assist with preparing regulatory reports and departmental metrics.
• Support implementation and maintenance of regulatory processes and systems.

Benefits

• Medical, dental, and vision plans for eligible full-time employees.
• 401(k) with employer matching contributions.
• Life insurance.
• Paid time off.
• Tuition reimbursement.
• Paid sick leave in accordance with applicable law.
• Eligibility for a discretionary, variable annual incentive based on Company performance factors.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree