General Administration Associate (temporary)

Wismettac Asian Foods, Inc•Santa Fe Springs, CA

1d•Onsite

About The Position

This is a temporary role from May 1st to June 30, 2026, requiring an in-office presence Monday to Friday from 8:00 AM to 5:00 PM. The position involves significant administrative, facility management, business licensing, and insurance coordination duties across 16 NTC U.S. and Canadian Branches. The ideal candidate will have considerable knowledge of office systems, the ability to analyze needs and recommend solutions, research effective policies, and manage multiple administrative inquiries. Experience with the Honeywell EBI system is required for security monitoring and adjustments. Responsibilities include creating employee badges, coordinating office moves, managing office supplies, processing payments, and assisting with risk assessment. In facility management, the role involves coordinating improvements and repairs to the building, equipment, and vehicles, maintaining office equipment, and managing service schedules for warehouse equipment. For business licensing, the associate will coordinate with legal services for licensing, trademarks, and patents, process renewals, and communicate with regulatory agencies. Insurance coordination includes managing claims, issuing certificates of insurance, consulting with branches on potential claims, and gathering information for annual renewals. The role requires a reliable, pleasant, and team-oriented personality, experience in a fast-paced environment, and the ability to be hands-on. Bilingual Japanese/English is required.

Requirements

Considerable knowledge and experience of office systems and procedures.
Ability to analyze and determine operating and logistical needs and recommend methods to fulfill them.
Ability to research and determine effective policies to improve working conditions.
Ability to respond to multiple administrative inquiries.
Ability to use Honeywell EBI system.
Reliable, pleasant and “Team-Oriented” personality.
Experience in a fast-paced, heavy workload environment with proven ability to manage demanding situations.
Ability to be “hands-on” in work and in providing support to the entire management team.
Japanese / english bilingual required.

Nice To Haves

Experience with EBI300 for building security adjustments.
Experience coordinating office cubicle relocations.
Experience managing office supply purchases.
Experience with payment orders for administrative purchases.
Experience coordinating with Facility Manager, senior management, warehouse management and staff.
Experience performing office and administrative duties to repair and maintain office equipment.
Experience suggesting and implementing major projects.
Experience gathering estimates, reviewing plans and project costs.
Experience creating and maintaining service schedules for warehouse equipment.
Experience troubleshooting and diagnosing equipment.
Experience requisitioning tools, equipment and supplies.
Experience coordinating with vendors and contractors.
Experience reviewing contracts for new and leased equipment.
Experience completing requests for information by the accounting department.
Experience coordinating changes in working conditions and use of equipment.
Experience using and operating equipment to perform service duties.
Experience creating and managing payment orders for facility management and warehouse purchases.
Experience with business licensing, liquor licensing, compliance certificates.
Experience with company trademarks, logos and patents.
Experience coordinating with legal patent and trademark services.
Experience processing requests to renew, modify, add or cancel services.
Experience communicating with outside counsel and regulatory agencies.
Experience working with respective departments for new product applications, licensing applications and renewals.
Experience suggesting and implementing improvements in documentation and processing.
Experience creating and managing payment orders for legal, licensing, trademarks and licensing fees.
Experience coordinating insurance claim requests and incidents.
Experience issuing certificates of insurance.
Experience consulting with branches on potential claims and filing unreported claims.
Experience communicating with insurance vendors and agents.
Experience requesting counsel on current claims, insurance information, and bond issues.
Experience managing, gathering and transmitting information for annual insurance renewal.
Experience transmitting status reports.
Experience suggesting and implementing improvements in reporting, documentation and processing.
Experience discussing insurance claims and related scope of work with Risk Assessment Manager.
Experience creating and managing payment orders for insurance premiums, deductibles, and other insurance services and fees.

Responsibilities

Analyze and determine operating and logistical needs and recommend methods to fulfill them.
Research and determine effective policies to improve working conditions, ensuring a safe, clean, and comfortable environment.
Respond to multiple administrative inquiries regarding project requests, purchases, and cost estimates.
Use Honeywell EBI system for security monitoring and adjustments.
Create Employee ID/Time card badges for new employees and transmit badge information to payroll and Human Resources.
Research and contract vendors for office improvements and modifications.
Coordinate Los Angeles Office (internal) office cubicle relocations.
Arrange and request modifications to workspace, telephone extensions, and IT/Computer configurations.
Manage office supply purchases and coordinate with the Administrative Assistant.
Perform physical purchases and transactions for office and warehouse supplies.
Create and manage payment orders for purchases made by Administration.
Coordinate administrative time to assist the Risk Assessment manager with issues to improve long-term health and profitability.
Coordinate and work with Facility manager, senior management, warehouse management, and staff on improvements and repairs to the building, work equipment, and company vehicles.
Perform office and administrative duties to repair and maintain office equipment.
Suggest, consider, and implement major projects requested by other Nishimoto Trading Co., Ltd departments.
Gather estimates, review plans, and project costs.
Create and maintain service schedules for warehouse equipment in the Los Angeles warehouse.
Troubleshoot and diagnose equipment and execute in-house or contracted repairs immediately.
Requisition tools, equipment, and supplies for necessary improvements to the building.
Coordinate with other vendors and contractors to ensure completion of work.
Review contracts for new and leased equipment for all 16 NTC U.S. and Canadian Branches.
Complete requests for information by the accounting department for related equipment.
Coordinate changes in working conditions and use of equipment to increase work efficiency.
Periodically use and operate equipment to perform service duties related to Facility Management.
Create and manage payment orders for purchases made by Facility Management and warehouse.
Coordinate with legal patent and trademark services for licensing, logo, and patent information.
Process requests to renew, modify, add, or cancel services.
Communicate with outside counsel and regulatory agencies to maintain good standing on respective license certificates and trademarks.
Work with respective departments within the 16 NTC North American Branches for new product applications, licensing applications, and renewals.
Suggest and implement improvements in documentation and processing to Human Resource and Administration.
Create and manage payment orders for legal, licensing, trademarks, and licensing fees.
Coordinate insurance claim requests and incidents with all 16 NTC North American Branches.
Issue certificates of insurance for auto, general liability, etc., as requested by NTC North America Branches.
Consult with NTC Branches on potential claims and file any unreported claims.
Communicate with insurance vendors and agents on open and existing claims.
Request counsel on current claims, insurance information, and bond issues.
Manage, gather, and transmit information for annual NTC North American insurance renewal.
Transmit status reports to Human Resources and NTC Branch Offices.
Suggest and implement improvements in reporting, documentation, and processing to Human Resource and Administration.
Discuss insurance claims and related scope of work with the Risk Assessment Manager.
Create and manage payment orders for insurance premiums, deductibles, and other insurance services and fees.