General Administration Associate (temporary)

Wismettac Asian Foods, Inc.•Santa Fe Springs, CA

16h•Onsite

About The Position

This is a temporary role from May 1st to June 30, 2026, requiring an in-office presence Monday to Friday from 8:00 AM to 5:00 PM. The position involves a wide range of administrative and facility management duties across multiple departments and branches, including managing office systems, vendor relations, office improvements, and coordinating with various teams and external parties. The role also encompasses responsibilities related to business licensing, trademarks, patents, and insurance claims management.

Requirements

Considerable knowledge and experience of office systems and procedures.
Ability to analyze and determine operating and logistical needs and recommend methods to fulfill them.
Ability to research and determine effective policies to improve working conditions.
Ability to use Honeywell EBI system.
Ability to use EBI300 for building security adjustments.
Ability to research and contract vendors for office improvements.
Ability to coordinate office cubicle relocations and workspace modifications.
Ability to manage office supply purchases.
Ability to create and manage payment orders for purchases.
Ability to coordinate administrative time to assist the Risk Assessment manager.
Ability to coordinate and work with Facility manager, senior management, warehouse management and staff on improvements and repairs.
Ability to perform office and administrative duties to repair and maintain office equipment.
Ability to suggest, consider and implement major projects.
Ability to gather estimate, review plans and project costs.
Ability to create and maintain service schedules for warehouse equipment.
Ability to troubleshoot and diagnose equipment and execute repairs.
Ability to requisition tools, equipment and supplies.
Ability to coordinate with other vendors and contractors.
Ability to review contracts for new and leased equipment.
Ability to complete requests for information by accounting department.
Ability to coordinate changes in working conditions and use of equipment.
Ability to periodically use and operate equipment to perform service duties.
Ability to manage business licensing, liquor licensing, and compliance certificates.
Ability to coordinate with legal patent and trademark services.
Ability to process requests to renew, modify, add or cancel services.
Ability to communicate with outside counsel and regulatory agencies.
Ability to work with respective departments for new product applications, licensing applications and renewals.
Ability to suggest and implement improvements in documentation and processing.
Ability to coordinate insurance claim requests and incidents.
Ability to issue certificates of insurance.
Ability to consult with NTC Branches on potential claims and file unreported claims.
Ability to communicate with insurance vendors and agents.
Ability to request counsel on current claims, insurance information, and bond issues.
Ability to manage gather and transmit information for annual insurance renewal.
Ability to transmit status reports.
Reliable, pleasant and “Team-Oriented” personality.
Experience in a fast-paced, heavy workload environment with proven ability to manage demanding situations.
Ability to be “hands-on” in work and in providing support to the entire management team.
Japanese / english bilingual required.
Must be authorized to work in the United States on a full-time basis for any employer.

Responsibilities

Manage office systems and procedures, analyzing and recommending improvements for logistical needs.
Research and recommend policies to improve working conditions, ensuring a safe and comfortable environment.
Respond to administrative inquiries regarding projects, purchases, and cost estimates.
Utilize Honeywell EBI system for employee ID/Time card badge creation and transmission to payroll/HR.
Monitor and adjust building security through video and access entry using EBI300.
Research and contract vendors for office improvements and modifications.
Coordinate office cubicle relocations, workspace modifications, telephone extensions, and IT/Computer configurations.
Manage office supply purchases, coordinating with the Administrative Assistant and performing physical purchases.
Create and manage payment orders for administrative purchases.
Assist the Risk Assessment manager with issues to improve the company's long-term health and profitability.
Coordinate with Facility Manager, senior management, and staff on building, equipment, and vehicle improvements and repairs.
Perform office and administrative duties for repair and maintenance of office equipment.
Assist in suggesting, considering, and implementing major projects requested by other departments.
Gather estimates, review plans, and project costs for facility-related projects.
Create and maintain service schedules for warehouse equipment.
Troubleshoot, diagnose, and execute repairs for equipment.
Requisition tools, equipment, and supplies for building improvements, coordinating with vendors and contractors.
Review contracts for new and leased equipment for all NTC U.S. and Canadian Branches.
Complete requests for information from the accounting department regarding equipment.
Coordinate changes in working conditions and equipment use to increase work efficiency.
Operate equipment periodically to perform service duties related to Facility Management.
Create and manage payment orders for Facility Management and warehouse purchases.
Manage business licensing, liquor licensing, and compliance certificates.
Coordinate with legal services for company trademarks, logos, and patents, including licensing, renewal, modification, and cancellation.
Communicate with outside counsel and regulatory agencies to maintain good standing on licenses and trademarks.
Liaise with departments within NTC North American Branches for new product applications, licensing, and renewals.
Suggest and implement improvements in documentation and processing for Human Resources and Administration.
Create and manage payment orders for legal, licensing, trademarks, and patent fees.
Coordinate insurance claim requests and incidents for all NTC North American Branches (automobile, general liability, boiler and machinery, property).
Issue certificates of insurance as requested by NTC North America Branches.
Consult with NTC Branches on potential claims and file unreported claims.
Communicate with insurance vendors and agents on open and existing claims.
Request counsel on current claims, insurance information, and bond issues.
Manage, gather, and transmit information for annual NTC North American insurance renewal.
Transmit status reports to Human Resources and NTC Branch Offices.
Suggest and implement improvements in reporting, documentation, and processing for Human Resource and Administration.
Discuss insurance claims and related scope of work with the Risk Assessment Manager.
Create and manage payment orders for insurance premiums, deductibles, and other insurance services and fees.