Fundraising & Programming Coordinator

Cardone Enterprises Inc • Aventura, FL

3h • Onsite

About The Position

The Grant Cardone Foundation is seeking a high-energy, detail-driven Fundraising & Programming Coordinator to support fundraising, operations, and programming initiatives. This role involves donor outreach, event coordination, scheduling, and administrative tasks to ensure the efficient operation of fundraising and programming efforts. The position requires someone who can stay organized under pressure, manage multiple priorities, and take ownership of execution while supporting revenue-generating and programming initiatives. This is an opportunity for individuals who thrive on structure, accountability, and task completion.

Requirements

• 2–5+ years of experience in coordination, fundraising, or sales support
• Strong organizational and time management skills
• Proven ability to manage scheduling, logistics, and multiple priorities
• Comfortable handling administrative work while supporting revenue-generating efforts
• Strong communication and follow-up skills
• Detail-oriented with a high level of accountability
• Experience with CRM systems preferred (HubSpot or similar)
• Experience supporting events or working in fast-paced environments preferred
• Highly organized — you keep everything structured and on track
• Execution-focused — you get things done without needing constant direction
• Detail-oriented — nothing slips through the cracks
• Responsive and reliable — people trust you to follow through
• Comfortable in a fast-paced environment — you can juggle multiple priorities

Nice To Haves

• Experience with CRM systems preferred (HubSpot or similar)
• Experience supporting events or working in fast-paced environments preferred

Responsibilities

• Manage calendars, scheduling, and logistics for donor meetings, internal meetings, partner meetings, and programming events.
• Coordinate communication between internal teams, leadership, and external partners.
• Track action items, follow-ups, and deadlines to ensure nothing falls through the cracks.
• Prepare materials for meetings, donor conversations, and programming events.
• Handle day-to-day administrative tasks that support fundraising operations.
• Research and identify prospective donors (individuals, corporations, foundations).
• Support outreach efforts including calls, emails, and follow-ups.
• Maintain and update donor pipeline activity within CRM.
• Ensure consistent follow-up and communication with donors and prospects.
• Assist in moving prospects through the pipeline from initial contact to engagement.
• Coordinate logistics for fundraising events, including donor experiences and private gatherings.
• Manage guest lists, scheduling, confirmations, and on-site coordination for events.
• Support ticket sales, sponsorship coordination, and attendee experience for events.
• Ensure events are organized, on time, and executed at a high level.
• Assist with post-event follow-up and donor engagement.
• Prepare and distribute Donors donation receipts in a timely and accurate manner when requested.
• Serve as the primary liaison with Finance and Logistics teams to coordinate and oversee all orders and donation processes.
• Coordinate and communicate with schools and nonprofit organizations to plan and execute events effectively.
• Administer food and beverage contracts, including vendor coordination, communication management, and contract compliance.
• Coordinate with the Web Development team to provide event photos for website updates and content uploads.
• Draft Memorandums of Understanding (MOUs) and distribute documents for review and signature through PandaDoc.
• Assist in identifying and coordinating corporate partnerships & sponsors.
• Prepare outreach materials and track partnership deliverables.
• Support communication with partners to ensure alignment and execution.
• Help manage relationships and ensure commitments are fulfilled.
• Maintain accurate and organized donor data in CRM systems.
• Track outreach activity, engagement, and fundraising progress.
• Support reporting on key metrics and pipeline activity.
• Help create structure and consistency across fundraising processes.
• Bring a sales-oriented mindset to fundraising efforts.
• Support outbound efforts to drive event attendance and donor participation.
• Assist in preparing materials that drive engagement and conversion.
• Represent the Foundation professionally in donor and event interactions.

Benefits

• Medical, dental, and vision for employees and their dependents
• Paid Time Off policy that increases based on tenure with the company
• Employee Assistance Program through Mutual of Omaha
• 401k with company match
• Pet Insurance through MetLife for your 10X pets
• Company Paid Employee wellness initiatives through BeyondMed
• Professional Development through Continued Education: we provide team members complete access to our range of educational resources valued at over $250,000 in areas such as Sales, Operations, People, Finance and Marketing
• Uncapped Commission Potential: all team members have the opportunity to sell our Products/Services (and are trained on how to do so)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed