Functional Expert-Accounts Payable (Senior Public Service Administrator, Option 2)

State of Illinois•Springfield, IL

2d•Onsite

About The Position

The Department of Innovation & Technology (DoIT) is seeking a qualified candidate to serve as the Functional Expert of Accounts Payable for the Enterprise Resource Planning (ERP) Program. This role will focus on the design, implementation, and ongoing support of the accounts payable module within the ERP system. The position involves working with leadership, subject matter experts, and support staff to streamline administrative functions and improve the efficiency of government operations. The DoIT ERP Finance division supports the financial and accounting needs of 77 State of Illinois agencies.

Requirements

Requires knowledge, skill, and mental development equivalent to four (4) years of college with coursework in fiscal management, accounting, budget, internal audit, insurance, or finance.
Requires prior experience equivalent to four (4) years of progressively responsible experience in fiscal management, accounting, budget, internal audit, insurance or finance in a public or business organization.
Requires the ability to verify identity.
Requires employment authorization to accept permanent full-time position with State of Illinois.
Requires the ability to pass a position specific, agency required background check and requires self-disclosure of criminal history.
Requires the ability to travel in performance of duties.
Requires the ability to work outside of normal hours to meet deadlines.
Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, etc.
Requires the ability to work overtime including scheduled, unscheduled, short notice, evening, weekends, and holidays.
Requires the ability to attend seminars, conferences, and training to remain current on methods, tools, ideologies, or other industry related topics relevant to job duties.
Requires the ability to lift and carry objects or equipment weighing up to 20 pounds. This is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds.

Nice To Haves

Four (4) years of professional experience leading the design, implementation, and transition of Accounts Payable processes within an ERP system, maintaining alignment with program objectives and operational requirements, including acting authoritatively on AP-related issues, guiding standardized business processes, and supporting pilot-to-statewide deployment activities.
Four (4) years of professional experience in accounts payable, general ledger, accounts receivable, asset management, or cost/project accounting, including applying functional expertise to statewide policy development, coordinating integrated accounting operations, and maintaining compliance with GAAP within an ERP environment.
Three (3) years of professional experience operating as a functional user utilizing an Enterprise Resource Planning (ERP) system such as SAP, PeopleSoft, Oracle, or similar, including participating in ERP program planning, evaluating functional requirements, and supporting the development or enhancement of system functionality.
Three (3) years of professional experience analyzing and resolving complex accounting issues, and system modifications to provide recommendations for program enhancements specifically related to Accounts Payable functions within an ERP system, including identifying data integrity issues, approving AP system changes, and advising leadership on necessary revisions.
Two (2) years of professional experience in a role responsible for managing and optimizing the workflow of vendor invoices and payments, including vendor creation and maintenance and verifying coordinated implementation of standardized AP processes across agencies.
Two (2) years of professional experience in a financial role applying Generally Accepted Accounting Principles (GAAP), including supporting the evaluation of accounting policies, maintaining compliance with established standards, and applying GAAP in the performance of Accounts Payable duties.
Two (2) years of professional experience managing vendor relationships, including coordinating deliverables, resolving conflicts, and ensuring alignment with project timelines and objectives.
Ability to analyze complex administrative and accounts payable challenges, identify root causes, and implement strategic result driven solutions that enhance operational efficiency and organizational effectiveness.
Ability to develop and maintain cooperative working relationships with staff, managers, executives, and external stakeholders, fostering collaboration in resolving sensitive administrative or accounts payable issues and supporting subordinate team members or project staff.
Licensed as a Certified Public Accountant (CPA).

Responsibilities

Serves as the Functional Expert of Accounts Payable for the Department of Innovation & Technology (DoIT), in the design, implementation, and transition of Accounts Payable functionality for an agency to operational steady state organization of the Enterprise Resource Planning (ERP) program.
Works in concert with the ERP Program leadership to coordinate and control the implementation of the ERP Program, including assuming expert role in permanent organizational structure that oversees the ERP Program cost implementation.
Serves as a member of the ERP Program Team and as a Functional Expert for Accounts Payable in the operational steady state organization and participates in policy discussions to plan and coordinate short and long-term goals and objectives, including working directly with administrative staff in state agencies and constitutional offices.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Competitive Group Insurance benefits including health, life, dental and vision plans.
Flexible work schedules (when available and dependent upon position).
10 -25 days of paid vacation time annually (10 days for first year of state employment).
12 days of paid sick time annually which carry over year to year.
3 paid personal business days per year.
13-14 paid holidays per year dependent on election years.
12 weeks of paid parental leave.
Pension plan through the State Employees Retirement System.
Deferred Compensation Program – voluntary supplemental retirement plan.
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.