Full-Charge Bookkeeper

Guillaume Counseling Services • Portland, OR

1d • Hybrid

About The Position

Guillaume Counseling Services, P.C. is seeking an experienced, dependable, and detail-oriented Full-Charge Bookkeeper to support the financial operations of its outpatient behavioral health practices in Oregon and California. Based in Oregon, the position maintains accurate financial records for Guillaume Counseling Services, P.C. and Guillaume Marriage and Family Counseling of California, P.C. Responsibilities include day-to-day bookkeeping, accounts payable and receivable, reconciliations, expense tracking, payroll reconciliation, financial reporting, and coordination with external accounting professionals. The role requires strong accounting knowledge, accuracy, confidentiality, integrity, independent problem-solving, and the ability to manage financial responsibilities across multiple entities.

This is a part-time, hourly W-2 position with a projected start date in 2027 and an initial schedule of approximately 20–60 hours per month. The arrangement is hybrid and primarily remote, with occasional in-person responsibilities at the Portland, Oregon office. Work is scheduled on weekdays during business hours, with consistent availability needed for financial deadlines, reconciliations, reporting, and coordination with leadership. The position may expand in hours and responsibilities as organizational needs grow.

The hourly compensation is $23–$27, based on experience and qualifications. Estimated monthly and annual earnings depend on hours worked. Paid sick leave is provided in accordance with Oregon requirements. Retirement savings are available through OregonSaves and a 401(k) plan, subject to eligibility. The organization also offers structured onboarding and paid training, professional development and advancement opportunities, administrative leadership support, and access to organizational technology and accounting systems. Medical, dental, and vision insurance may be available if the role becomes eligible for full-time benefits in the future.

The role maintains separate and accurate accounting records for the Oregon and California corporations; manages payables, receivables, vendor records, and revenue reconciliation; reconciles payroll; prepares monthly financial statements and summaries; monitors cash flow and expenses; supports budgeting and forecasting; organizes records for CPAs and tax professionals; and follows financial approval procedures and internal controls. The bookkeeper collaborates with leadership, Medical Billing Specialists, administrative personnel, payroll administrators, and external accounting professionals. Medical coding, insurance claims submission, denial management, insurance authorization processing, and clinical billing audits are outside the role’s scope and remain with the Medical Billing and Revenue Cycle team.

Requirements

• High school diploma or equivalent.
• Formal training, coursework, or professional education in bookkeeping, accounting, or a related discipline.
• At least two years of professional bookkeeping experience, including responsibility for maintaining complete financial records.
• Demonstrated experience with full-charge bookkeeping responsibilities.
• Proficiency with Xero accounting software or demonstrated ability to become proficient quickly.
• Experience managing accounts payable, accounts receivable, and financial reconciliations.
• Experience preparing or assisting with monthly financial statements and management reports.
• Knowledge of basic accounting principles, including general ledger maintenance and financial transaction classification.
• Experience reconciling payroll reports and related accounting transactions.
• Proficiency with Microsoft Excel or Google Sheets.
• Ability to maintain accurate financial records for multiple business entities.
• Strong attention to detail and organizational skills, with the ability to meet deadlines.
• Ability to identify and resolve financial discrepancies.
• Demonstrated integrity, accountability, professionalism, and sound judgment.
• Ability to handle confidential financial, business, and employee information.
• Strong written and verbal communication skills.
• Ability to work independently while maintaining regular communication with leadership.
• Ability to perform occasional in-person responsibilities at the Portland office.
• Availability on weekdays during scheduled business hours and consistent availability for financial deadlines, reconciliations, reporting, and coordination with leadership.

Nice To Haves

• Associate degree or higher in accounting, finance, business administration, or a related field.
• Three or more years of full-charge bookkeeping experience.
• Experience maintaining financial records for multiple corporations or business entities.
• Experience with healthcare, behavioral health, or professional services organizations.
• Advanced proficiency with Xero accounting software.
• Experience with payroll reconciliation and financial reporting.
• Familiarity with budgeting, cash-flow monitoring, and financial controls.
• Experience coordinating with external CPAs and tax professionals.
• Experience maintaining separate financial records and reporting for businesses operating in different states.

Responsibilities

• Maintain complete and accurate bookkeeping records for the Oregon and California corporations.
• Record, classify, and reconcile financial transactions using Xero, maintaining separate ledgers and accounting records for each corporation.
• Perform monthly bank, credit card, and general ledger reconciliations; review transactions and investigate discrepancies.
• Maintain organized electronic financial records and supporting documentation, and support monthly and year-end closing procedures.
• Manage accounts payable records, review invoices and payment requests, track due dates, prepare authorized payments, monitor recurring expenses, maintain vendor records, reconcile vendor statements, and communicate upcoming obligations.
• Maintain accounts receivable records and reconcile deposits, payments, and revenue transactions.
• Coordinate with the Medical Billing team to reconcile insurance reimbursements, client payments, outstanding balances, and billing reports with bank deposits and recorded revenue.
• Track outstanding client balances and other receivables, coordinate with billing personnel on invoice distribution and balance follow-up, and record revenue under the appropriate corporation.
• Reconcile payroll reports with accounting records for both corporations and record payroll expenses, employer taxes, benefits, reimbursements, and approved business expenses.
• Review payroll entries, identify discrepancies, maintain payroll confidentiality, and coordinate with payroll administrators and leadership to resolve issues.
• Prepare monthly financial statements for each corporation, including profit-and-loss statements and balance sheets, and prepare financial summaries and reports for operational decisions.
• Monitor expenses, recurring obligations, cash balances, and financial trends; assist with cash-flow monitoring, budgeting, expense analysis, and forecasting.
• Provide financial documentation requested by authorized lenders, accountants, and other professional advisors.
• Coordinate with external CPAs and accounting professionals and organize records for tax preparation and year-end financial reviews.
• Support timely preparation of financial records for applicable state and federal reporting obligations and maintain separation of records between corporations.
• Follow financial approval procedures and internal controls, safeguard confidential information, and communicate potential accounting or compliance concerns to leadership.
• Collaborate with leadership, Medical Billing Specialists, and administrative personnel; participate in scheduled financial reviews, meetings, and required training.
• Assist with developing and improving bookkeeping procedures and complete assigned bookkeeping and financial administration responsibilities within deadlines.
• Perform other duties consistent with the Full-Charge Bookkeeper position.

Benefits

• Paid sick leave in accordance with Oregon requirements.
• Retirement savings through OregonSaves and a 401(k) plan, subject to eligibility.
• Hybrid work arrangement with primarily remote responsibilities.
• Structured onboarding and paid training.
• Opportunities for professional development and advancement.
• Administrative leadership support.
• Access to organizational technology and accounting systems.
• Medical, dental, and vision insurance if eligible for full-time benefits in the future.
• All hours worked are paid, including bookkeeping, reconciliations, financial reporting, meetings, training, and assigned administrative responsibilities.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED