Full-charge Bookkeeper
About The Position
Coffee Project New York is a growing specialty coffee company operating retail cafés, coffee roasting, wholesale, and coffee education. The Full-Charge Bookkeeper manages the company’s day-to-day accounting and bookkeeping functions, keeping financial records accurate and organized across multiple locations and business operations. The role works independently, identifies and resolves discrepancies, and provides management with reliable, timely financial information. It also coordinates with external accounting professionals and supports management with budgeting, cash flow monitoring, and financial analysis.
Requirements
- At least 3 years of bookkeeping or accounting experience.
- Proven experience handling full-charge bookkeeping responsibilities.
- Strong knowledge of accounts payable, accounts receivable, general ledger, bank reconciliation, and month-end closing.
- Proficiency with QuickBooks Online or similar accounting software.
- Strong Microsoft Excel or Google Sheets skills.
- Strong attention to detail and ability to maintain accurate financial records.
Nice To Haves
- Bookkeeping or accounting experience in a small to mid-sized business environment.
- Experience with retail, restaurant, café, hospitality, or other multi-location businesses.
- Experience reconciling point-of-sale and merchant processing transactions.
- Familiarity with New York sales tax and payroll processes.
- Bilingual in English and Chinese.
Responsibilities
- Manage full-cycle day-to-day bookkeeping and maintain accurate financial records.
- Manage accounts payable and accounts receivable, including vendor bills, customer invoices, payments, and collections.
- Perform regular bank and credit card reconciliations.
- Record and reconcile sales and payment activity from retail locations and other business channels.
- Maintain the general ledger and ensure transactions are properly categorized.
- Prepare and post journal entries and necessary account adjustments.
- Assist with month-end and year-end closing.
- Maintain and reconcile inventory-related accounting records and assist with cost of goods sold tracking.
- Assist with payroll processing and payroll-related reconciliations.
- Prepare and maintain records for New York sales tax filings and other applicable tax reporting.
- Reconcile merchant processing and point-of-sale transactions with bank deposits.
- Track vendor payments, operating expenses, prepaid expenses, and other balance sheet accounts.
- Prepare monthly Profit & Loss, Balance Sheet, and Cash Flow reports for management review.
- Maintain organized supporting documentation for financial transactions.
- Coordinate with external CPAs and accountants for tax preparation, year-end closing, and other accounting matters.
- Assist management with budgeting, cash flow monitoring, and other financial analysis as needed.
- Identify discrepancies and proactively resolve accounting or bookkeeping issues.
- Maintain accurate records across multiple locations and business operations.
Benefits
- Health benefits for eligible full-time employees.
- Paid time off.
- Paid sick leave.
- Paid holidays.
- Employee discounts and coffee benefits.
- Opportunities for professional growth.
- 401(k) matching.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
