Full Charge Bookkeeper
About The Position
Blue United Sourcing is partnering with an established technology services company in Midtown Manhattan to hire a Full Charge Bookkeeper. This is the company’s sole bookkeeping role and reports directly to the CEO. The bookkeeper will manage accounting for two companies, from daily transactions and accounts payable and receivable through monthly, quarterly, and annual closings and multi-state sales tax filings. The position also includes occasional office administration, such as tracking PTO and serving as the contact for building management. The schedule is Monday through Friday, 9:00 AM–6:00 PM. The role is hybrid: onsite Monday through Friday during the first month, followed by at least two office days per week, including the monthly all-staff meeting on the last Friday of each month. The posting also describes a 2–3 week training period onsite and says the employee must then be able to work in the office at least 1–2 days per week. The successful candidate is a proactive communicator who asks clarifying questions, confirms deadlines, flags issues early, and learns established processes before recommending improvements.
Requirements
- At least 4 years of full charge bookkeeping experience, with stable tenure in prior roles.
- Hands-on experience with QuickBooks Online; candidates must complete a short QuickBooks skills assessment.
- Experience with general ledger functions, accounts payable, accounts receivable, account reconciliation, and month-end close.
- Solid knowledge of accounting procedures, including Generally Accepted Accounting Principles (GAAP).
- Bachelor’s degree in Accounting, Finance, or a related field, or equivalent work experience.
- Strong attention to detail and analytical skills, including the ability to spot numerical errors.
- Proactive, clear communication skills, including comfort asking questions, confirming priorities, and raising issues early.
- Ability to work in the Midtown office daily during the 2–3 week training period, then at least 1–2 days per week.
- Ability to pass a background check and sign a non-disclosure agreement.
- Must be at least 18 years of age.
- Must be legally authorized to work in the United States without requiring employment visa sponsorship now or in the future.
Nice To Haves
- QuickBooks certification, such as QuickBooks Certified ProAdvisor.
- Experience keeping books for multiple entities, including intercompany transactions.
- Experience with multi-state sales tax filings and resale certificates.
- Experience with light office management or HR administration, such as PTO tracking.
- Experience in a small business reporting directly to an owner or executive.
Responsibilities
- Manage day-to-day accounting transactions for two companies in QuickBooks Online.
- Handle monthly, quarterly, and annual closings.
- Reconcile bank statements and accounts.
- Enter accounts payable invoices, categorize charges, and make timely payments.
- Manage accounts receivable, including following up with clients about outstanding payments.
- Invoice clients for hardware and software purchases, track shipments, and process FedEx invoicing.
- Process intercompany transactions, deposits, checks, and employee expense reimbursements.
- Process locality-required employee payments.
- Compute, file, and remit sales tax and other financial obligations for New York, New Jersey, and California, including managing resale certificates.
- Prepare QuickBooks Online backup reports twice a month.
- Occasionally perform office administration, including tracking PTO and serving as the point of contact for building management.
Benefits
- Medical and dental coverage.
- 401(k) with a 4% company match from day one.
- PTO that grows with tenure.
- Paid sick time.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
