Full Charge Bookkeeper

Blue United Sourcing•Hempstead, NY

13d•$70,000 - $75,000•Hybrid

About The Position

Blue United Sourcing is partnering with an established technology services company in Midtown Manhattan to hire a Full Charge Bookkeeper. This is the company's sole bookkeeping role and reports directly to the CEO. The position handles accounting for two companies, from daily transactions and accounts payable and receivable through monthly, quarterly, and annual closings and multi-state sales tax. Occasional office administration duties include tracking PTO and serving as the point of contact for building management. The role is hybrid after an initial in-office period. The schedule is Monday through Friday, 9:00 AM to 6:00 PM. The employee must work in the Midtown office daily during the training period, described as the first month in the overview and as 2–3 weeks in the qualifications. Afterward, the posting states a minimum of two office days per week, including a monthly all-staff meeting on the last Friday of each month; the qualifications also describe the ongoing requirement as at least 1–2 days per week. The successful candidate is expected to communicate proactively by asking clarifying questions, confirming deadlines, flagging issues early, and learning established processes before suggesting improvements. This is a full-time W-2 direct-hire position with an annual salary range of $70,000–$75,000.

Requirements

At least 4 years of full charge bookkeeping experience, with stable tenure in prior roles.
Hands-on experience with QuickBooks Online; candidates will complete a short QuickBooks skills assessment.
Experience with general ledger functions, accounts payable, accounts receivable, account reconciliation, and month-end close.
Solid knowledge of accounting procedures, including Generally Accepted Accounting Principles (GAAP).
A bachelor's degree in Accounting, Finance, or a related field, or equivalent work experience.
Strong attention to detail and analytical skills, including the ability to spot numerical errors.
Proactive, clear communication, including comfort asking questions, confirming priorities, and raising issues early.
Ability to work in the Midtown office daily during the training period, then at least 1–2 days per week.
Ability to pass a background check and sign a non-disclosure agreement.
Must be at least 18 years of age.
Must be legally authorized to work in the United States without requiring employment visa sponsorship now or in the future.

Nice To Haves

QuickBooks certification, such as QuickBooks Certified ProAdvisor.
Experience keeping books for multiple entities, including intercompany transactions.
Experience with multi-state sales tax filings and resale certificates.
Experience with light office management or HR administration, such as PTO tracking.
Experience in a small business reporting directly to an owner or executive.

Responsibilities

Manage day-to-day accounting transactions for two companies in QuickBooks Online.
Handle monthly, quarterly, and annual closings.
Reconcile bank statements and accounts.
Enter accounts payable invoices, categorize charges, and make timely payments.
Manage accounts receivable, including following up with clients about outstanding payments.
Invoice clients for hardware and software purchases, track shipments, and process FedEx invoicing.
Process intercompany transactions, deposits, checks, and employee expense reimbursements.
Process locality-required employee payments.
Compute, file, and remit sales tax and other financial obligations for New York, New Jersey, and California, including managing resale certificates.
Prepare QuickBooks Online backup reports twice a month.
Perform occasional office administration, including tracking PTO and serving as the point of contact for building management.