Student Assistant - FSI Event Assistant

FSI Event Assistant•Gainesville, FL

About The Position

The Florida Semiconductor Institute (FSI) Event Assistant supports the planning, coordination, and execution of FSI-hosted events. The role assists with event logistics, vendor communication, registration, and onsite coordination, and provides hands-on experience throughout the event lifecycle, from initial planning and preparation through onsite execution and post-event evaluation. Events include industry conferences, educational seminars, networking events, and community outreach programs. The position is normally scheduled for up to 20 hours per week with flexible scheduling. It may be designed to accommodate students completing internship or practicum requirements through the University of Florida’s College of Health & Human Performance. With academic approval and subject to university employment policies, students completing the HHP Internship Capstone may be eligible for a temporary schedule of up to 40 hours per week during the required internship period. After that period, the position returns to its standard part-time schedule of up to 20 hours per week, subject to continued employment. The expected pay is $15.00 per hour.

Requirements

Interest in event management, hospitality, marketing, communications, or a related field.
Eagerness to gain practical experience in event planning and execution.

Nice To Haves

Strong communication and organizational skills.
Ability to work independently and collaboratively.
Punctuality, dependability, creativity, and attention to detail.
Experience with events, customer service, or communications.
Willingness to work occasional evenings or weekends based on event schedules.
Interest or coursework in Event/Hospitality Management, Public Relations, Marketing, Communication, or a related field.

Responsibilities

Assist with planning, coordinating, and executing multiple events at different stages of development.
Maintain event planning documents, timelines, task trackers, contact lists, and logistical checklists.
Participate in planning meetings and assist with follow-up.
Help prepare event schedules, run-of-shows, floor plans, and other operational materials.
Prepare and organize event materials, including name badges, signage, promotional items, and supplies.
Coordinate event logistics with campus partners, vendors, and student volunteers.
Assist with onsite event setup and breakdown, registration, A/V setup, attendee check-in, and guest services.
Help transport and organize materials and equipment to and from event locations.
Capture event photos and assist with basic content creation for marketing use.
Document event observations and attendee feedback to support post-event debriefs and improvements.
Support event communications, including registration reminders, logistical updates, and post-event surveys.