Student Assistant - FSI Event Assistant

University of Florida•Gainesville, FL

About The Position

The Florida Semiconductor Institute (FSI) Event Assistant supports the planning, coordination, and execution of FSI-hosted events. The role assists with event logistics, vendor communication, registration, and onsite coordination, contributing to events such as industry conferences, educational seminars, networking events, and community outreach programs. It offers hands-on experience across the event lifecycle, from initial planning and preparation through onsite execution and post-event evaluation. The position is normally scheduled for up to 20 hours per week with flexible scheduling. It may be arranged to accommodate students fulfilling internship or practicum requirements through the University of Florida’s College of Health & Human Performance. Eligible students may, with academic approval and subject to university employment policies, work a temporary schedule of up to 40 hours per week during the required internship period. After that period, the role returns to a part-time schedule of up to 20 hours per week, subject to continued employment. The expected pay is $15.00 per hour.

Requirements

Interest in event management, hospitality, marketing, communications, or a related field.
Eagerness to gain practical experience.
Strong communication and organizational skills.
Ability to work independently and collaboratively.
Punctuality, dependability, creativity, and attention to detail.
Willingness to work occasional evenings or weekends based on event schedules.

Nice To Haves

Experience with events, customer service, or communications.
Interest or coursework in Event/Hospitality Management, Public Relations, Marketing, Communication, or a related field.

Responsibilities

Assist with planning, coordinating, and executing multiple events at various stages of development.
Maintain event planning documents, timelines, task trackers, contact lists, and logistical checklists.
Participate in planning meetings and assist with follow-up.
Help prepare event schedules, run-of-shows, floor plans, and other operational materials.
Prepare and organize event materials, including name badges, signage, promotional items, and supplies.
Coordinate event logistics with campus partners, vendors, and student volunteers.
Assist with onsite setup and breakdown, registration, A/V setup, attendee check-in, and guest services.
Assist with transporting and organizing materials and equipment to and from event locations.
Capture event photos and assist with basic marketing content creation.
Document event observations and attendee feedback to support post-event debriefs and improvements.
Support event communications, including registration reminders, logistical updates, and post-event surveys.