Front Office Supervisor
Associa•Gaithersburg, MD
•Onsite
About The Position
Associa is hiring a Front Office Supervisor for its corporate office in Gaithersburg, Maryland. The role supports daily front-office operations, including welcoming visitors and staff, handling calls and email, assisting homeowners and staff with forms, coordinating office maintenance, tracking information, and managing office supplies and mail.
Requirements
- High school diploma or GED.
- Excellent organizational and multitasking abilities.
- Strong verbal and written communication skills, including grammar and clear communication.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Zoom.
- At least 1 year of experience in front desk or office management is preferred.
- Ability to work independently and as part of a team.
Nice To Haves
- Bilingual in English and Spanish is desired but not mandatory.
- At least 1 year of experience in front desk or office management is preferred.
Responsibilities
- Meet and greet staff and visitors.
- Answer and direct calls and manage email.
- Type and format correspondence.
- Assist homeowners and staff with completing and submitting forms.
- Assess and coordinate office maintenance needs, collaborating with contractors or the landlord to schedule repairs.
- Enter and update data on Excel spreadsheets.
- Track information and submit reports.
- Monitor and order office supplies.
- Drop off mail; pick up, sort, date-stamp, and distribute incoming mail.
- Manage FedEx requests and coordinate delivery.
- Perform other duties as requested.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
