Front Office Coordinator

Exhibitus•Tucker, GA

25d

About The Position

The Front Office Coordinator maintains an organized, professional, and welcoming office environment while supporting daily administrative operations. Serving as the first point of contact for employees, clients, guests, and vendors, this role helps provide a positive visitor experience and efficient communication throughout the organization. The position oversees front desk operations, incoming calls and correspondence, office supply inventory, employee onboarding support, breakroom maintenance, and internal event coordination. The role also supports office administration and organization, supply and inventory management, onboarding documentation and travel coordination, employee engagement events, and vendor and service coordination. The ideal candidate is organized, detail-oriented, professional, and able to manage multiple responsibilities while adapting to the office’s changing needs. The position provides additional administrative support to Human Resources, management, and other departments as needed, and requires discretion with confidential information.

Requirements

High school diploma or equivalent required.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite and other standard office applications.
Ability to multitask and prioritize tasks effectively.
Strong organizational and time management skills.
Ability to work independently and as part of a team.

Nice To Haves

Previous experience in front office administration, office coordination, or a similar administrative role is preferred.

Responsibilities

Serve as the primary point of contact for visitors, clients, vendors, and employees entering the office.
Greet visitors, manage sign-in procedures, issue visitor badges, and notify employees of guest arrivals.
Answer incoming telephone calls, direct them appropriately, and respond to general inquiries.
Monitor the front entrance and manage visitor and solicitor access according to company procedures.
Receive, sort, and distribute incoming mail and packages; coordinate package delivery to office or warehouse locations.
Maintain a clean, organized, and professional reception area and keep shared spaces clean, stocked, and presentable.
Perform daily office opening and administrative routines; monitor the office calendar and anticipate visits, meetings, and other activities.
Check and respond to emails requiring immediate attention and communicate office updates, reminders, and information to employees.
Assist with miscellaneous administrative tasks and special projects.
Monitor inventory of office supplies, breakroom items, beverages, and cleaning products; order supplies through approved vendors and help prevent shortages.
Monitor copier paper, toner, and printing supplies across office and warehouse locations; coordinate equipment maintenance and service appointments.
Coordinate orders for refreshments and research and purchase miscellaneous supplies through approved vendors when necessary.
Coordinate with Human Resources regarding employee start dates, prepare onboarding folders and materials, and arrange travel for incoming employees as needed.
Organize onboarding paperwork, help maintain accurate employee files, and support periodic file audits by identifying missing paperwork and coordinating follow-up with Human Resources.
Handle employee information and documentation confidentially and according to company policies.
Assist with planning and coordinating employee engagement activities, company celebrations, and internal events, including logistics, food, decorations, refreshments, flyers, and employee communications.
Prepare and distribute event announcements, calendar invitations, and reminders; assist with town halls, appreciation activities, cultural celebrations, and other company functions.
Coordinate catering for employee meetings and client lunches as requested.
Create basic flyers and internal communications using Canva or similar software.
Communicate with approved vendors regarding orders, deliveries, and service requests; maintain professional vendor relationships and follow purchasing procedures.
Assist with catering arrangements and other administrative purchasing requests; escalate supply, equipment, or service issues to the appropriate manager.
Provide administrative support to Human Resources, management, and other departments; assist with changing office priorities and perform other duties as assigned.
Maintain discretion when handling confidential employee, client, and company information.