Front Office Coordinator

Athletico Physical Therapy • Gilbert, AZ

6d • $15 - $24

About The Position

The Patient Experience Coordinator (PEC) ensures accurate patient intake and financial clearance while delivering a seamless, exceptional front-office experience. The role maintains compliance and data integrity and supports revenue cycle performance. The PEC reports directly to the Clinic Manager, collaborates closely with clinical teams, and receives functional and technical support from the Patient Experience Specialist (PES).

The role includes patient registration and insurance verification, patient education about financial responsibilities and digital tools, payment collection, clinic scheduling, KPI monitoring, and coordination with billing and clinical operations. It also supports timely communication with referral sources, patient engagement activities, continuous improvement, and cross-training of Rehab Aides in front-office duties.

This full-time position is performed in a standard office environment with low noise and few unusual environmental factors. The listed hourly base pay range is $15.45–$23.50. Individual pay depends on factors including work location, role complexity, responsibilities, experience, and skills.

Requirements

• High school diploma or GED.
• 1–2 years of customer service experience required.
• Excellent customer service skills and ability to resolve issues promptly in a high-volume, patient-facing environment.
• Proficiency with EMR/EHR systems and scheduling platforms, and ability to use dashboards and reporting tools for data accuracy.
• Strong understanding of insurance verification, prior authorization requirements, and financial clearance workflows.
• Working knowledge of HIPAA compliance and patient privacy standards.
• Proficiency in Microsoft Office, including Outlook, Excel, and Word, and collaboration tools such as Teams; ability to learn new technologies quickly.
• Excellent written and verbal communication skills, including explaining financial responsibilities and digital tools to patients.
• Strong organizational and time-management skills, with attention to detail and accurate data entry.
• Ability to meet or exceed performance metrics and adapt to continuous process improvements.
• Ability to read, write, and speak English proficiently.
• Ability to perform office activities including remaining stationary for extended periods, stooping, kneeling, crouching, moving around the office, communicating verbally and in writing, and using fine motor skills for hand manipulation and keyboarding.
• Ability to see at close range and at a distance, with peripheral vision, depth perception, and ability to adjust focus.

Nice To Haves

• Healthcare administration experience (1–2 years preferred).
• Knowledge of healthcare insurance benefits and coverage.
• Experience requesting and managing customer payments.

Responsibilities

• Greet patients warmly, resolve issues promptly, and provide a positive front-office experience.
• Complete patient intake and registration, including demographic verification, insurance eligibility, and authorization requirements.
• Explain patients’ financial responsibilities, payment options, and digital tools such as the patient portal.
• Collect time-of-service payments and meet established collection targets.
• Manage clinic scheduling workflows to optimize provider availability and patient access in accordance with organizational standards.
• Monitor KPIs for registration accuracy, insurance verification turnaround, and patient satisfaction.
• Collaborate with Patient Experience Specialists, Billing, and Clinical Operations to resolve complex insurance or scheduling issues and escalate when needed.
• Use EMR systems, dashboards, and reporting tools to track patient outcomes, identify discrepancies, and support continuous improvement.
• Coordinate timely and accurate communication of patient progress notes and plans of care to referral sources.
• Organize patient milestone and holiday celebrations and other community-building activities with the clinical team.
• Participate in ongoing training and cross-training to maintain front-office proficiency and support team flexibility.
• Provide Rehab Aide cross-training on front-office duties.

Benefits

• Medical and prescription coverage
• Dental insurance
• Vision insurance
• Health Savings Account (HSA)
• Healthcare Flexible Spending Account (FSA)
• Dependent Care FSA
• Progyny fertility benefit
• Critical illness, accident, and hospital indemnity insurance
• Company-paid basic life and AD&D insurance
• Supplemental life insurance for employees, spouses, and children
• Company-paid short-term and long-term disability
• Long-term disability buy-up option
• Company-paid maternity and parental leave
• Adoption and surrogacy expense reimbursement
• KinderCare discount
• Legal and credit monitoring
• 15 days of PTO, accruing immediately upon hire
• Six major holidays off plus two floating holidays yearly
• Additional compensation opportunities
• Bereavement time off and resources
• Pre-tax commuter transit and parking benefits
• 401(k) retirement plan with per-pay company match for employees age 21 and older
• SoFi financial wellness tools and loan resources
• HUSK fitness resources and gym discounts
• Home, auto, and pet insurance
• Employee Assistance Program (EAP)
• Employee discount program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED