Front Office Coordinator

SENTA Partners • Savannah, GA

3d

About The Position

The Front Office Coordinator at SENTA Partners is the first point of contact for patients, visitors, and staff. The role helps ensure the smooth and efficient operation of the practice by managing front office tasks, providing excellent customer service, and supporting the clinical team. Responsibilities include scheduling appointments, managing patient information, and facilitating communication between patients and medical staff. The position includes float expectations and some travel. Clinic hours are Monday through Thursday, 8 a.m. to 5 p.m., and Friday until 12 p.m.; there are no weekends.

Requirements

• High school diploma or GED required.
• Ability to read, write, and comprehend simple instructions, short correspondence, and memos.
• Ability to effectively present information to customers, clients, and peers.
• Ability to work effectively both independently and as part of a team.
• Strong organizational skills and ability to multitask.
• Knowledge of MS Office and Electronic Medical Records (EMR).

Nice To Haves

• Medical reception experience preferred.
• Knowledge of standard clinic practices, policies, and procedures.

Responsibilities

• Greet and check in patients in a friendly and professional manner.
• Manage patient appointment scheduling, including rescheduling and cancellations.
• Answer incoming phone calls, respond to inquiries, and direct calls as needed.
• Collect and verify patient information, including insurance details and demographics.
• Maintain accurate and confidential patient records in the practice management system.
• Process patient payments, handle billing inquiries, and provide receipts.
• Coordinate communication between the front office, clinical staff, and physicians.
• Monitor and maintain the cleanliness and organization of the front office area.
• Assist patients with completing required forms and paperwork.
• Manage office supplies and ensure they are available for front office operations.
• Handle patient concerns or complaints with empathy and escalate issues when necessary.
• Support administrative needs, including data entry, filing, and correspondence.
• Follow HIPAA regulations and company policies regarding patient information and confidentiality.

Benefits

• Comprehensive medical, dental, and vision health benefits.
• Health Savings Account (HSA).
• Flexible Spending Account (FSA).
• Short- and long-term disability.
• Holidays and paid time off (PTO).
• Employee Assistance Program (EAP).
• Retirement contribution program with 401(k) match.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED