PEAK - Front Office Coordinator - Office of Global Engagement
University of Oklahoma•Norman, OK
•Onsite
About The Position
Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence.
Requirements
- High School Diploma or GED
- 24 months office, clerical, or administrative experience
- Knowledge of office procedures
- General office and customer service skills
- Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
- Excellent interpersonal skills
- Ability to work independently and as a team player
- Ability to complete tasks in an efficient and timely manner
- Must be detail oriented for accuracy of data and information
- Ability to multitask, be organized, and self-motivated
- Ability to work in stressful situations
- Ability to communicate verbally and in writing
- Ability to travel between work sites as needed
- Valid driver's license may be required for work in certain areas for the performance of specific job duties
Responsibilities
- Maintains office files that may be of a confidential nature.
- Schedules various appointments for office personnel and ensures administrative details are completed.
- Receives incoming calls for office personnel and refers to appropriate person.
- Records messages or responds to caller with routine information.
- Serves as a contact person for other employees or the outside public.
- Provides information regarding location or availability of materials, resources, and services.
- Monitors and orders supplies for the office and completes requisitions.
- Responsible for preparing correspondence. Reviews and responds to routine correspondence for the office personnel.
- Prepares various reports and makes copies and assembles materials.
- May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.
- Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays.
- Opens, routes, and prepares incoming and outgoing mail.
- May run errands for the department.
- Plans and organizes meetings and programs.
- Makes travel arrangements.
- Performs related duties as assigned to successfully fulfill the function of the position.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
