Front Office Coordinator
About The Position
The Front Office Coordinator is the first point of contact for Phenix Label and helps keep the office running smoothly. The role handles reception, visitors, mail, supply and merchandise inventory, and support for internal communications and company events. The ideal candidate is organized, professional, and service-focused, with strong communication and computer skills and the ability to manage multiple priorities. The position requires face-to-face interaction with individuals, teams, customers, and suppliers, a high degree of accuracy, and the ability to meet strict deadlines. Work is performed indoors in a climate-controlled environment.
Requirements
- High school diploma, GED, or equivalent required.
- Strong work ethic, time management, and troubleshooting skills.
- Positive attitude and attention to detail.
- Computer savvy and willing to learn new software.
- Ability to meet strict deadlines and perform work with a high degree of accuracy.
- Ability to interact face-to-face with individuals, teams, customers, and suppliers.
- Regularly able to stand, walk, talk, sit, listen, and read a computer screen.
Responsibilities
- Answer, screen, and route incoming calls.
- Greet visitors, vendors, customers, and job candidates, and notify employees of their arrival.
- Keep the lobby and conference rooms professional and organized.
- Receive, sort, and distribute mail and packages; coordinate outgoing office shipments.
- Maintain inventory of Phenix Label merchandise and branded apparel for employees and clients.
- Keep company contact lists, employee directories, and organizational charts current.
- Create and publish recurring internal communication posts and slides, keeping company news, events, and reminders accurate and timely.
- Assist with planning and coordinating company events and engagement initiatives.
- Provide HR support on assigned projects.
- Work independently with minimal guidance, demonstrating initiative, follow-through, time management, organization, and decision-making.
- Interact effectively with a wide variety of people and remain flexible and objective while handling multiple tasks.
- Complete other reasonable requests from management.
- Support the company mission statement, five core values, non-negotiables, and 5S initiatives.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
