Front Office Assistant Manager | The SOMM Hotel & Spa

Columbia Hospitality•Woodinville, WA

8d•Onsite

About The Position

The SOMM Hotel & Spa is seeking a Front Office Assistant Manager to supervise the procedural aspects of the hotel’s front office, including Front Desk, Valet, PBX, and Reservations. This role involves ensuring guest and employee needs are met promptly and professionally, with a focus on service recovery. The Assistant Manager will also perform front desk duties, manage VIP requirements, and ensure adherence to safety and security policies. Additionally, this position supports team training, coaching, and development, and requires maintaining up-to-date knowledge of property amenities and special events. The role also involves preparing daily reports, understanding front office standards, providing guest information, completing financial reports, and upholding company policies and procedures.

Requirements

2+ years front-desk supervisory or lead experience in Marriott hotels required.
Strong Lightspeed knowledge and experience.
Strong written and verbal communication skills required.
Previous customer service or guest relations experience required.
The ability to read, write, and speak English fluently is required to analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
The ability to effectively present information and respond to questions from group of managers, clients, customers, and the general public.
The ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
The ability to acquire a WA MAST Certification.
The ability to solve practical problems when only limited standardization exists.
The ability to interpret written and oral instructions.
Must possess basic negotiation skills and strong customer relations skills.
Strong computer skills: Full knowledge of Microsoft Office with an emphasis on Outlook, Excel and Word.

Responsibilities

Supervising procedural aspects of the hotel’s front office (Including Front Desk, Valet, PBX, and Reservations if applicable), maintaining a presence during peak traffic periods.
Ensuring guest and employee needs and concerns are responded to in a timely, professional and friendly manner with a focus on service recovery when applicable.
Performing front desk agent duties as necessary, such as registration, check out and processing room reservations for guests.
Ensuring proper execution of VIP requirements, including room requests, amenity placement, welcome letters, gifts, etc.
Ensuring that all safety and security policies and procedures are followed.
Assisting with the training, coaching and development of team members.
Assisting with interviewing team members.
Maintaining an up to date working knowledge of all property amenities as well as any special events.
Preparing daily reports and distributing as directed.
Understanding of all front office standards and assisting in solving deficiencies.
Supplying guests with directions and information regarding property amenities, services, and hours of operation, and local areas of interest.
Completing designated cashier and closing reports in the computer system.
Following all company policies and procedures; reporting accidents, injuries, and unsafe work conditions to manager; ensure uniform and personal appearance are clean and professional.
Maintaining confidentiality of proprietary information; protecting company assets.
Welcoming and acknowledging all guests according to company standards.
Developing and maintaining positive working relationships with others; support team to reach common goals.
Performing other reasonable job duties as requested by Supervisors.