Front Office Administrative Support Specialist

Peraton•McLean, VA

6d•$104,000 - $166,000

About The Position

We're seeking an experienced Administrative Support Specialist to provide comprehensive executive and administrative support to a customer Front Office. This position offers strong potential for career growth for candidates who can demonstrate analytical capabilities and process improvement skills.

Requirements

5 years with BS/BA, 3 years with MS/MA, or 0 years with PhD; additional work experience may be substituted for degree
TS/SCI clearance with poly required
Executive-level administrative support and complex calendar management
Advanced proficiency in Microsoft Office Suite
Experience with customer's business and knowledge management systems
Exceptional organizational skills with ability to manage multiple complex, concurrent tasks
Strong analytical thinking and problem-solving abilities
Excellent written and verbal communication skills with ability to draft professional correspondence
Professional demeanor and ability to handle sensitive information appropriately
Strong interpersonal skills with ability to coordinate effectively across organizational boundaries

Nice To Haves

Experience documenting process processes or developing SOPs
Experience with data visualization tools, e.g. Tableau or Power BI
Interest in process improvement or continuous improvement methodologies

Responsibilities

Answer phones, greet visitors, and provide professional front desk support
Process incoming/outgoing mail and operate standard office equipment
Manage office supply procurement and facility access requests
Create and maintain email distribution groups
Provide calendar management support for senior leadership
Coordinate complex scheduling across multiple stakeholders and navigate conflicts
Manage meeting logistics including conference rooms and visitor coordination
Prepare and distribute meeting materials and comprehensive meeting notes
Draft, edit, and finalize memos, letters, and formal correspondence
Coordinate space management activities and maintain utilization metrics
Organize and maintain electronic filing systems ensuring historical documentation accessibility
Maintain consolidated tracking files for organizational highlights and accomplishments
Manage recognition programs and track deliverable completion
Coordinate domestic and international travel arrangements
Plan organizational events including orientations, all-hands meetings, and recognition ceremonies
Develop standard operating procedures for administrative processes