Front Office Administrative Assistant

Tax Relief Helpers • Los Angeles, CA

147d • $23 - $25 • Onsite

About The Position

Tax Relief Helpers is seeking a detail-oriented, organized, and collaborative Front Office Administrative Assistant for its on-site Encino, California office. The role supports daily office operations and front-office reception, manages sensitive client documents and mail, performs data entry, and coordinates effectively with staff. The position is full-time, 40 hours per week, with an 8-hour shift from 8:00 a.m. to 4:30 p.m. Pacific Time, Monday through Friday. Starting pay is $23.00–$25.00 per hour, depending on relevant experience. The company describes opportunities for professional growth and provides employee benefits.

Requirements

• High school diploma or equivalent.
• 2–5 years of professional experience in administrative support, document management, or a related role.
• Technical proficiency with Google Workspace and comparable relevant software, as well as Slack and Salesforce.
• Prior experience handling large volumes of sensitive documentation.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive and confidential information effectively.
• Excellent communication skills and ability to interact professionally with staff at all levels.
• Willingness to collaborate with colleagues to execute duties as needed.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Strong problem-solving skills and ability to work independently and as part of a team.
• Career-driven, positive attitude and desire to grow within the organization.

Nice To Haves

• Bachelor’s degree.
• Experience with file management systems similar to Box, Dropbox, or Google Drive.
• Prior experience handling large volumes of mail in a corporate or professional services environment.
• Fluency in both English and Spanish.
• Experience managing multiple administrative tasks simultaneously.
• Demonstrated ability to work collaboratively in a team-oriented workplace.

Responsibilities

• Provide general office support, including filing and maintaining office records.
• Organize and securely manage sensitive client documents using file management systems such as Box.
• Process incoming and outgoing mail, ensuring proper documentation and timely distribution.
• Accurately enter, update, and maintain records in databases and document management systems.
• Support front-office operations by answering phone calls, greeting visitors, and directing inquiries appropriately.
• Work effectively with staff at all levels and contribute to a positive, team-oriented work environment.

Benefits

• Comprehensive benefits package, including medical, dental, and vision insurance.
• 401(k) retirement plan.
• Paid time off and sick leave.
• Access to an Employee Assistance Program (EAP).
• Employee discounts.
• Subsidized gym memberships.
• Competitive compensation and opportunities for professional growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED