Front Desk Receptionist - Physical Therapy

Rothman Orthopaedics•Philadelphia, PA

47d•Onsite

About The Position

Rothman Orthopaedics is looking to hire a full time Physical Therapy Front Desk Receptionist based in our South Philadelphia, PA office! Schedule: Monday through Friday 7 AM to 3:30 PM Job Summary: The Physical Therapy Front Desk Receptionist greets, instructs, directs and schedules patients and visitors. This individual verifies insurance benefit for all PT/OT appointments and ensures all visits are properly authorized. This individual serves as liaison between patient and PT/OT Staff.

Requirements

High School diploma or GED minimum education requirement.
Minimum of one years' experience in medical office environment.
Computer skills including, but not limited to, MS Office.
Knowledge of business office procedures & medical terminology preferred.
COVID-19 vaccination.

Nice To Haves

Knowledge of business office procedures & medical terminology

Responsibilities

Increased patient satisfaction, co-pay collection, referral capture, time stamping accuracy, accuracy in demographic and insurance capture, time management (attendance and overtime), chart prep for insurance, co-pay and referral, cross training to assist in other areas
Greets patients and visitors in a prompt, courteous, and helpful manner.
Checks in patients, verifies and updates demographic and insurance information in eCW.
Update the eCW system on patients’ arrival and referral information.
Utilizes eCW to enter co-payments and notes to the Business Office.
Checks out and makes patient follow-up appointment with Physical Therapy Provider.
Handles direct scheduling duties for physical therapists to include incoming patient calls and overall schedule management to maximize clinic and therapist flow including time off.
Verifies and documents physical therapy and/or DME/splint benefits for all new incoming patients.
Ensures proper forms and clinical information is submitted to insurance companies to obtain insurance authorization as determined in verification process.
Track authorized PT visits, unit and time limits.
Informs therapist when additional visits need to be requested and provides therapist the appropriate forms, should clinical information be required for insurance authorization for initial and ongoing visits.
Creates a new patient packet that includes: PT benefit verification form, physical or hand therapy questionnaire and prescription.
Utilize eCW to scan patient documents. To include: PT benefit verification forms, authorizations, questionnaires, prescriptions and home exercise programs.
Collects self-pay and supply payments as indicated on the fee schedules on the RI Intranet tab (Therapy tab).
Answers telephone, screens calls, takes messages, and provides information.
Assist patients with ambulatory difficulties.
Screens visitors and responds to routine requests for information.
Maintains work area and lobby in neat and orderly manner.
Re-supply front desk for the day.
Collect applicable insurance co-pay information and referrals.
Batch out and balance end of day payments.
Assist other front desk personnel in situations with irate patients.
Prepare all work for the next business day including referral number, authorization number for Physical/Occupational Therapy visits and splints.
Print out all related paperwork for patients’ appointments with the therapist.
Works in conjunction with the Patient Responsible team to collect past due balances.
Attends meetings as required.
Performs related work as required.
Other duties as assigned by manager/director.