Front Desk Receptionist

Associated Truss & Lumber•Sunnyvale, TX

10h•$15 - $20•Onsite

About The Position

We are looking for a receptionist to manage our front desk daily and perform various administrative and clerical tasks. As a receptionist, you will be the first point of contact for our company. Our receptionist’s duties include offering administrative support across the company. You will welcome guests and receive people who visit the business positively and execute all administrative tasks to the highest quality standards. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies quickly and effectively while streamlining office operations. Multitasking and stress management skills are essential for this position.

Requirements

High School diploma or GED equivalent required.
Proficient in the use of Microsoft Office; Word, Excel & Outlook, and Power Point
Professional verbal and written communication skills
Reliability: Be able to come to work on time each day.
Ability to thrive in a faced paced, constantly changing environment.
Ability to multitask and work independently with little supervision
Strong organizational and time management skills

Nice To Haves

3–5 years of customer service experience preferred

Responsibilities

Greet visitors appropriately, determine visitor needs in a professional manner
Direct visitors to the correct person.
Disburse safety paraphernalia, if needed with onsite customers or visitors
Monitor people coming and going through the reception door
Ensure back up when absent from receptionist desk
Answer and address incoming phone calls in a timely and polite manner
Manages Associated Truss & Lumber contact lists, including phone and email
Determine the purpose of the call to transfer to the applicable person or department
Distribute daily mail to the appropriate person or department
Maintain postage inventory
Distribute inbound and outbound freight packages
For all inbound packages, verify product to the packing slip, notifying recipient by email
Maintain and order office, janitorial, postage, and vending supplies as needed
Coordinate staff meetings and assign time to the conference room
Coordinate service calls for office equipment/vending machines
Maintain company information logs on an excel spreadsheet
Ensure knowledge of salesperson to work in the office by day
Ensure knowledge of staff movements in and out of office
Perform any other office tasks assigned to do in spare time