Front Desk Receptionist

Nation Security Services, LLC•Miami, FL

10d•$16 - $18•Onsite

About The Position

We are seeking a professional, highly organized, and personable Front Desk Receptionist to serve as the premier face and voice of our corporate office. As our primary point of contact, you will do much more than manage the front desk—you will keep our daily operations moving efficiently, anchor our administrative workflow, and ensure every guest, applicant, and client receives an exceptional experience.

Requirements

Bilingual fluency in English and Spanish is REQUIRED. Must be fully capable of greeting visitors, answering phone calls, and assisting applicants with paperwork in both languages.
High school diploma or GED required.
Minimum 1 year of experience in a front desk, receptionist, or administrative assistant role.
Proficiency in Google Workspace Applications and Microsoft Office Suite (Word, Excel, Outlook).
Exceptional multitasking capabilities, top-tier customer service skills, and a high level of organizational clarity.
A sharp, polished professional appearance and demeanor, with the ability to remain calm and efficient in a fast-paced environment.

Nice To Haves

Associate’s degree preferred.

Responsibilities

Warmly greet and assist clients, job applicants, and vendors upon arrival.
Expertly manage visitor sign-in procedures, issue guest badges, and maintain a pristine, professional reception area.
Answer, screen, and intelligently route incoming phone calls while taking detailed messages for management and field supervisors.
Coordinate and schedule interviews, appointments, and meetings.
Assist incoming applicants with new-hire paperwork and onboarding documentation.
Maintain, organize, and update both physical and digital filing systems.
Draft, format, and distribute internal memos, emails, reports, and professional correspondence.
Proactively monitor, track, and order office and kitchen supplies to prevent shortages.
Assist the HR and payroll departments with secure document collection and internal tracking.
Maintain absolute discretion and strictly safeguard sensitive client and employee information.