Front Desk Receptionist

Squire & Company PC-•Orem, UT

13h•Onsite

About The Position

The Front Desk Receptionist serves as the first point of contact for clients, visitors, and callers, creating a professional, welcoming, and positive first impression of Squire. This role provides front desk coverage while supporting the firm’s daily operations through a variety of administrative and clerical tasks, including managing calls, greeting guests, coordinating office needs, and assisting employees and Partners. The position regularly handles sensitive and confidential information with discretion and professionalism. To be successful in this role, the ideal candidate will have a friendly and polished demeanor, strong communication skills, excellent attention to detail, and the ability to multitask in a fast-paced environment. Flexibility, reliability, and a customer-service mindset are essential.

Requirements

Excellent interpersonal, verbal, and written communication skills with a strong client service mindset.
Professional and welcoming demeanor with the ability to interact confidently with clients, visitors, and employees.
Strong attention to detail and ability to manage multiple priorities accurately.
Ability to handle confidential information with discretion and professionalism.
Strong organizational, time management, and problem-solving skills.
Ability to work independently, take initiative, and adapt to changing priorities.
Proficiency in Microsoft Office Suite and ability to learn new software quickly.

Nice To Haves

Prior administrative or front desk experience is preferred.

Responsibilities

Serve as the first point of contact for clients, visitors, and guests by creating a professional, welcoming, and polished front desk experience.
Answer, screen, and route incoming phone calls while responding to general inquiries promptly and professionally.
Notify appropriate team members of visitor arrivals and help maintain the security and professionalism of the reception area.
Provide administrative support to employees and Partners, including scheduling appointments, meetings, and firm events.
Manage incoming and outgoing mail operations, including sorting, metering, and distributing mail.
Support new client set up and assist with document retention and records management processes.
Assist with processing checks received and preparing daily deposit recaps.
Maintain and update the firm directory and other office resources.
Coordinate with Administrative Assistants and internal teams to support office workflow, deadlines, and special projects.
Assist with office supply ordering, inventory management, and stocking common areas.
Support internal meetings, employee programs, and luncheon functions as needed.
Assist with maintaining kitchen, snack, and common area supplies to ensure a clean and welcoming office environment.
Maintain the cleanliness and appearance of the reception area and outdoor drop box.
Perform other administrative duties and special projects as assigned.