Front Desk Receptionist/Administrative Assistant

Stantec•Seattle, WA

21h•Onsite

About The Position

Your Opportunity As our Seattle Front Desk Administrative Assistant, you will take on a vital supporting role of being the first impression and representation of our company! The ideal candidate will understand and demonstrate excellence in both internal and external client service, along with providing timely, accurate, and professional administrative support in keeping with Stantec’s high standards. This is an in-office role at our Seattle office, with defined hours of 8:00 am – 5:00 pm Tuesday through Thursday (approximately 24 hours per week).

Requirements

Must be able to multi-task and communicate well, be highly organized, detail-oriented, resourceful, and dependable.
Proficiency with MS Office Suite with expertise in Teams, Outlook, Word, Excel and SharePoint.
Must have positive, can-do attitude.
Service oriented.
Comfortable learning and using new technology.
Must maintain a professional, polished appearance and demeanor
Must be able to successfully work both collaboratively and independently.
High school diploma required.
Minimum of one year experience in a professional office environment.

Nice To Haves

Certification or Associate degree or currently working on degree from technical school or college in related field or equivalent combination of education and experience preferred.

Responsibilities

Ensures organization and cleanliness of the lobby, kitchen/cafe, conference rooms and storage areas.
Ensures workspaces throughout the office are cleaned and ready for new hires or visitors.
Refers and directs calls, emails and visitors as required.
Schedules, tracks, and assigns meetings and conference rooms for our busy client facing office.
Responsible maintaining inventory of office and kitchen supplies.
Responsible for incoming and outgoing mail and deliveries.
Assists with coordination of lunch and learn seminars with industry vendors.
Assists in travel arrangements and expense reporting for staff, when directed.
Leads planning and logistics for internal and external staff/office events.
Supports OSEC (Office Safety Environment Coordinator) to ensure the safety of staff and support office safety initiatives as needed.
Provides administrative support to office staff as needed.
Handles special projects in support of firm objectives as requested.