Front Desk Receptionist/Administrative Assistant

Stantec•Philadelphia, PA

2d•Onsite

About The Position

We have an exciting opportunity for you to be a part of our operations team as a Front Desk/Reception/Administrative support in a busy architectural/engineering office located in center city Philadelphia, Pennsylvania. This is a full-time in-office role, Monday through Friday, with business hours defined as 8:00 a.m. to 5:00 p.m.

Requirements

Strong knowledge of office procedures and practices, with high proficiency in MS office including Word, PowerPoint, Excel, and Outlook
Ability to work independently with initiative, professionalism, and confidentiality.
Good at multi-tasking and adapting to change in a very dynamic environment.
Possess a “can do” and “will do” attitude while taking charge of any assignment given.
Must have worked in a team environment and understand the importance of being a team player.
Sharp thinker with a keen attention to detail along with strong written and verbal communication.
Resourceful and possess strong problem-solving skills.
Ability to be active and on feet part of day, and lift weight of up to 35 lbs.
Minimum of 3 years of related professional experience in an office.

Responsibilities

Be present sitting at the Reception Desk during office hours.
Present a positive and professional image of the office to all visitors, suppliers, inquiries, and other people.
Answer Incoming calls and redirect each call appropriately.
Identify and redirect voice mails received through Stantec’s Main/General phone number.
Managing administration of office security system and coordinating visitor registration with building security.
Greet Visitors and notify appropriate staff of their arrival.
Instruct Visitors of Stantec’s Sign-in/out process.
Copying and E-filing of daily sign-in/out sheets in compliance with Stantec ‘s Emergency Response Plan and Safety requirements.
Meeting scheduling assistance, workstation reservation support and selection issue resolution.
Handling coordination of incoming and outgoing mail, packages, couriers and deliveries.
Basic office clerical duties include typing, printing and scanning.
Provide administrative assistance to Stantec Management and Staff within the Philadelphia Office.
Review documents, reports, and correspondence for format, content, grammar, and spelling – making edits when necessary.
Overseeing the upkeep of the general office environment, including the dishwasher and general pantry tidiness.
Coordinate logistics (e.g. food/beverage, catering, room setup/teardown, etc.) of senior leadership team and any programs including meetings, seminars, workshops, special projects, conferences, and events in which they may attend.
Maintain all front visitor conference rooms ensuring they are organized and clean after each meeting.
Assist, as needed, all Lunch and Learns scheduled for the Philadelphia Office.
Supports a positive and engaging office culture through participation in organization of social events, support of employee resource groups, and community building activities.