Front Desk Administrative Assistant

Specialized Staffing•South Bend, IN

2d•Onsite

About The Position

Our client is seeking a dependable and professional Front Desk Administrative Assistant to support daily office operations at their South Bend location. This position is available immediately. The role is initially structured as a temporary assignment while the company evaluates future staffing needs within the accounting department. This opportunity is ideal for someone who enjoys keeping an office organized, providing excellent customer service, and supporting multiple departments in a professional business environment.

Requirements

Proficiency in Microsoft Word and Excel
Previous office, receptionist, administrative assistant, or front desk experience preferred
Strong organizational and multitasking abilities
Excellent verbal and written communication skills
High attention to detail and accuracy
Ability to work independently and support multiple departments
Professional and dependable work ethic

Responsibilities

Answer and direct incoming phone calls in a courteous and professional manner
Welcome visitors and assist with front desk responsibilities
Make copies, scan documents, and maintain office records
Archive files and organize documentation for long-term storage
Update and maintain various company spreadsheets, lists, and reports
Order and monitor office supplies
Provide administrative support to Project Managers and Accounting staff
File paperwork and maintain accurate office records
Assist with general office projects and day-to-day administrative tasks as needed