Front Desk & Facilities Coordinator

Standard Bots•Glen Cove, NY

1d•Onsite

About The Position

Standard Bots is seeking a Front Desk & Facilities Coordinator to support the day-to-day operations of their factory and office. This role is responsible for being the first point of contact for visitors, managing vendor check-ins, and ensuring the smooth operation of the building, kitchen, and meeting rooms. The position also provides administrative support to manufacturing leadership, assisting with scheduling, logistics, and coordination. This is a hands-on, highly visible role for someone who is organized, dependable, and enjoys variety in their daily tasks. The role reports to the Facilities Manager and collaborates closely with manufacturing leadership.

Requirements

3+ years of experience as a facility administrator, office administrator, administrative assistant, receptionist, or coordinator.
Experience ideally in a manufacturing, warehouse, lab, or similarly hands-on environment.
Ability to juggle multiple small tasks simultaneously and maintain attention to detail.
Clear, friendly written and verbal communication skills.
Comfort with G Suite (Gmail, Calendar, Drive, Docs, Sheets), Slack, and basic expense/invoice tools.
Dependable, organized, and able to follow through on tasks independently.

Nice To Haves

Experience in a manufacturing, robotics, or hardware startup environment.
Familiarity with shipping/receiving workflows, PPE inventory, or facility compliance basics (OSHA postings, first aid).
Experience supporting recruiting and interview coordination.
Basic event setup and catering coordination experience.

Responsibilities

Greet visitors, customers, candidates, and vendors, managing the visitor sign-in/NDA process and badge issuance.
Schedule and prepare meeting rooms, ensuring they are clean, stocked, and AV-ready.
Set up and clean up for weekly celebrations, all-hands meetings, and team events, including catering orders and cleanup.
Coordinate day-to-day facility services such as utilities, cleaning crew, HVAC, and vendors, under the direction of the Facilities Manager.
Process payments for utilities and facility vendors, track invoices, and submit them to finance.
Receive, sort, and distribute mail and packages, and coordinate shipping/receiving at the loading dock.
Maintain stock of office supplies, snacks, beverages, coffee, and paper goods in the office and kitchen areas.
Provide administrative support to manufacturing leadership, including calendar management, scheduling, travel booking, and expense reports.
Assist in coordinating small-lot purchases, vendor meetings, and visitor tours of the manufacturing area.
Ensure PPE (safety glasses, gloves, ear protection) is stocked and accessible to shop-floor staff.
Coordinate interview logistics, including room booking, candidate greeting, escorting, lunch orders, and interviewer preparation.
Support new-hire onboarding processes, including workstation setup coordination, welcome kits, and building tours.
Assist with offboarding logistics, such as badge deactivation and equipment return coordination.
Maintain required postings (OSHA, labor law), stock first aid kits, ensure AEDs are functional, and emergency signage is visible.
Support fire drills and safety walks, and assist in compiling documentation for audits.
Maintain the list of approved vendors and emergency repair contacts.
Assist with small office projects, including seasonal décor, swag orders, desk setups, and ambiance upgrades.