Part-Time Front Desk Coordinator

AgAmerica•Lakeland, FL

1d•Onsite

About The Position

The Part-Time Front Desk Coordinator serves as the first point of contact for the office and plays a key role in keeping daily operations running smoothly. This role supports administrative, office operations, and cross-functional needs while ensuring a welcoming and organized workplace environment.

Requirements

Previous administrative, front desk, or office coordination experience preferred
Excellent verbal and written communication skills
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Positive attitude and upbeat demeanor and an ability to remain calm under pressure
Excellent organizational skills and attention to detail and accuracy with data entry
Excellent time management skills with a proven ability to meet deadlines and prioritize tasks
Strong customer service skills, and ability to interact with employees at all levels
Ability to act with integrity, professionalism, confidentiality, and handle sensitive information

Responsibilities

Greet visitors while following welcome procedures
Provide premier customer service to visitors and team members
Funnel resource requests for teams as needed
Manage incoming and outgoing mail and packages
Prepare office for meetings/trainings, as needed (to include set-up/clean-up, catering, etc.)
Coordinate office supply orders (Amazon, Walmart, etc.) and keep supplies stocked
Ensure security of building entrance and deliverables
Vendor management and scheduling as it relates to office maintenance needs
Monitor and maintain office common areas, including kitchen, snack stations, and refrigerator
Maintain office readiness, including signage (e.g., office closings)
Prepare swag bags, nameplates, and other employee materials
Support huddle/meeting preparation and in-office setup, if required (bi-weekly)
Help manage postage equipment
Assist departments with special projects assigned: (e.g., Administrative (client file organization, document processing, company sites/document management), Credit (QA Process), Human Resources, Marketing (mailing campaigns, marketing initiatives, event prep))