Front Desk Coordinator- Part time

Community Medical Services•Akron, OH

12d•Onsite

About The Position

Community Medical Services (CMS) is seeking a Client Services Coordinator to be the welcoming face of our clinic. Under the supervision of the Clinic Manager, you will greet clients and visitors with professionalism, compassion, and a trauma-informed approach. You’ll play a key role in coordinating client care, including scheduling appointments, assisting with walk-in intakes, and addressing client concerns. This role operates on a 4-week rotating schedule, with specific Tuesday, Thursday, Friday, and Saturday shifts. As part of our mission to help individuals recover from substance use disorders, you’ll thrive in a supportive, engaging, and fulfilling work environment where your contributions are valued. We offer a benefits package for full-time employees that includes subsidized medical, dental, and vision insurance, health savings account, short and long-term disability insurance, life insurance, paid sick, vacation, and holiday time, a 401K retirement plan with match, tuition and Continuing Medical Education reimbursement, and an employee assistance program. We are looking for someone who enjoys a consistent schedule, is excited to work in an outpatient setting, and remains friendly, helpful, and courteous when interacting with clients, including those who are chemically dependent.

Requirements

High School Diploma/GED
1+ years of experience in customer service is required
1+ years of front desk experience, preferably at hospital front desk or multi-physician practice is required
Hospital front desk or multi-physician front desk experience preferred
For employees in the following states (TX/OH/MN/IN/WI): Motor Vehicle Valid state-issued driver’s license and MVR clearance is required; a 39-month MVR is required for any applicant at the time of the interview
Ability to communicate clearly and effectively between all organizational levels and with outside providers
Basic computer knowledge, including ability to navigate in electronic health records
Culturally competent and sensitive to client and employee needs
Demonstrated ability in medication administration accuracy and ability to maintain accurate client records
Excellent organizational skills, accuracy, and attention to detail
Problem solving, conflict resolution, time management, and strong customer service skills
Strong team player comfortable working in a fast-paced setting
Ability to maintain confidentiality to ensure compliance with HIPAA and 42 CFR
Flexible with the ability to work in a continuously changing environment
Ability to work flexible hours including nights, weekends, and holidays
Employees will be required to travel to the bank for cash deposits and must pass an MVR check for employment in the following states: (TX/OH/MN/IN/WI)

Nice To Haves

Hospital front desk or multi-physician front desk experience preferred

Responsibilities

Greets and attends to clients in person and over the phone
Answers all phone calls in a professional and courteous manner
Manages the patient flow of a high volume of clients in a fast-paced environment
May place outbound calls to schedule follow-up appointments, or to engage clients in treatment
Creates new client profiles and enters demographic information in electronic health record
Schedules appointments using electronic scheduling system
Completes accurate documentation of client visits in their electronic health record
Maintains a welcoming lobby and reception area by ensuring areas remain clean and organized.
Coordinates intakes on a walk-in basis, including assisting clients with completion of required documentation and scheduling with an available provider and counselor to complete intake process
Verifies insurance eligibility through various insurance portals, setting up billing episodes in electronic health record
Establishes client payment plans and financial contracts, collects and posts payments
Ensures confidentiality of all client and employee information
Assists in the de-escalation of clients using a trauma-informed approach
Triages client issues to secure most appropriate solution
Introduces clients to the Recovery Connect engagement app and help them navigate it as needed
Completes end of day tasks, including reconciling deposit and payment records
Verifies cash in cash box at the beginning of shift and reconciles cash count at the end of the day
Uses appropriate incident reporting procedures when documenting unsafe or problematic incidents involving clients, clients and/or staff
Participates in in-service/education regarding Quality Improvement or required job-focused education
Helps maintain inventory and assist in ordering clinic supplies
Performs general office duties, such as document preparation, scanning, faxing
Coordinates the ordering of office-administered injections through specialty pharmacies and ensures orders are completed accurately and timely.
Communicates with building maintenance and vendors as needed to address office facility and maintenance needs.
Works closely with the remote Office Manager to ensure effective communication, organization, and follow-through on administrative responsibilities.
Maintains an independent workflow, effectively prioritizes daily responsibilities, and completes tasks with minimal in-person supervision.