Front Desk Assistant

STULZ•Denton, TX

17h•Onsite

About The Position

The Front Desk Administrative Assistant is the “Champion of First Impressions”, representing STULZ with a professional, charismatic, and friendly demeanor to all callers and visitors. It is essential that this person be reliable, punctual, and schedule time off in advance whenever possible to ensure all duties are covered.

Requirements

High School diploma or GED required
SAP experience a plus
Experience with office machinery including scanner, postage meter, multi-line phone
Excellent written and oral communication skills
Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) in a business/professional environment
Proficient in English with a clear and professional speaking voice
Must have knowledge of basic mathematics

Nice To Haves

some college desired
3+ years in a front desk or customer-facing position in an office setting preferred

Responsibilities

Answers incoming calls, determines purpose of call and forwards to appropriate personnel, department, or voicemail
Maintain Lobby Area
Joyfully answers questions about the organization and provides callers with information including but not limited to address, directions, Sales Representative contact information
Enthusiastically welcomes visitors, determines purpose of visit, announces visitors to appropriate personnel, issues visitor badges, and assists prospective candidates with the online employment application process
Checks the company voicemail box and transfers messages to appropriate personnel
Check the company call-out line and send the list to appropriate managers each morning.
Processes incoming and outgoing mail.
Process Inhouse Maintenance Issues through Internal Ticket system.
Order Office Supplies and or Marketing Material
Set Up Small Meeting Rooms for training meetings, etc.
Provides administrative support to departments as needed.
Additional responsibilities may be assigned as needed to support departmental goals.