Front Desk Administrator (Weekends) (@properties)

Compass•Chicago, IL

2d•$19 - $21•Onsite

About The Position

This is a full-time, in-office role based out of multiple @properties offices in Chicago, IL. The Front Desk Administrator is the first point of contact for visitors and callers, operating a multiline telephone system, greeting guests, and providing support to office staff. The role involves managing incoming calls, answering questions about the organization, performing basic searches and updates in the Multiple Listing Service (MLS), and working on various projects. Additionally, the administrator will create and maintain schedules, support agents with technology and office procedures, handle mail and faxes, perform general clerical duties, order supplies, and maintain office cleanliness.

Requirements

1-2 years of related experience
High school diploma or GED

Nice To Haves

Real estate experience a plus

Responsibilities

Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
Answers questions about organization and provides callers with address, directions, and other information as necessary
Perform basic searches, updates and audits in the Multiple Listing Service (MLS)
Work on specific projects assigned weekly, monthly and quarterly.
Create recruiting packets, listing/buyer packets, and update form drawers
Create and maintain schedules
Supports Agents by answering questions and providing training relating to technology and communicating office procedure information. Provides information about MLS, rentals and tenant screening, marketing, IT and directing agents to appropriate department when needed
Receives, sorts, and routes mail, maintains and routes publications while communicating with the messenger service, coordinate inter-office deliveries
Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes
Performs other clerical duties as needed, maintaining files, photocopying, scanning and collating
Order office and kitchen supplies
Performs daily cleaning duties throughout office, including kitchen and bathrooms
Restocking supplies throughout the office and taking weekly inventory
Other duties and projects as assigned