Front Desk Administrator

BEI Construction • Alameda, CA

3d • $23 - $28 • Onsite

About The Position

BEI Construction is seeking a full-time Front Desk Administrator. This position will be based out of our office in Alameda, CA and will report to our Administrative Manager. The work hours for this position are 8 am - 5 pm PST.

Requirements

• 2 + years of experience
• Ability to multi-task
• Proficient in Microsoft Office Suite
• Strong organization, planning, and prioritization skills
• Strong attention to detail
• Excellent verbal and written communication skills

Responsibilities

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Send, receive, collate, and distribute mail and packages
• Order office supplies and ensure sufficient supply inventory
• Order lunches and other meals and work closely with caterers
• Work with facilities on workspace requests
• Contact customers and vendors and work as the vendor liaison
• Schedule pickup and deliveries
• Responsible for plotter print projects
• Responsible for travel administration and hotel rate negotiation
• Maintain filing systems, both electronic and physical
• Coordinate logistics for company events
• Effective and successful response to problem situations and prioritize issues
• Responsible for over the phone payment approval tracking and processing
• Prepare communications, such as emails, reports, and other correspondence
• Water plants
• Prepares documents in Word, Excel, and PowerPoint
• Performs other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed