Front Desk Administrator

BEI Construction • Alameda, CA

2d • Onsite

About The Position

BEI Construction is seeking a full-time Front Desk Administrator to join our team. This role is crucial for maintaining smooth office operations and providing excellent support to our staff, visitors, and vendors. The position is based in our Alameda, CA office.

Requirements

• 2 + years of experience
• Ability to multi-task
• Proficient in Microsoft Office Suite
• Strong organization, planning, and prioritization skills
• Strong attention to detail
• Excellent verbal and written communication skills

Responsibilities

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Send, receive, collate, and distribute mail and packages
• Order office supplies and ensure sufficient supply inventory
• Order lunches and other meals and work closely with caterers
• Work with facilities on workspace requests
• Contact customers and vendors and work as the vendor liaison
• Schedule pickup and deliveries
• Responsible for plotter print projects
• Responsible for travel administration and hotel rate negotiation
• Maintain filing systems, both electronic and physical
• Coordinate logistics for company events
• Effective and successful response to problem situations and prioritize issues
• Responsible for over the phone payment approval tracking and processing
• Prepare communications, such as emails, reports, and other correspondence
• Water plants
• Prepares documents in Word, Excel, and PowerPoint
• Performs other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed