Front Desk Administrative Assistant

Nilson Homes•Ogden, UT

9d•Onsite

About The Position

Nilson Homes is seeking a Front Desk Administrative Assistant. This position serves as the first point of contact for Nilson Homes by greeting and welcoming guests, answering and directing phone calls, managing correspondence, assisting with daily office operations, and helping ensure the office runs efficiently and professionally. This role requires strong customer service, professionalism, multitasking, and organizational skills, with the ability to handle urgent tasks effectively while maintaining a positive and welcoming environment.

Requirements

Professional attitude and appearance
Proven work experience as an admin, receptionist, customer service representative or similar role
Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams)
Knowledge of Dropbox, Adobe Acrobat, Power Point, DocuSign
Follows directions and ask clarifying questions
Hands-on experience with office equipment
Solid written and verbal communication skills
Excellent organization skills
Critical Thinking and Prioritizing Tasks
Time-management skills while multitasking
High school degree or equivalent

Responsibilities

Greet and welcome guests as soon as they arrive in the office
Answer, screen, forward incoming phone calls, and provide accurate information in person and via phone/email
Ensure reception area, common areas and conference/meeting rooms are tidy and presentable, with all necessary stationery and materials (pens, forms, and brochures, snacks etc)
Light cleaning in office, dusting, clean up conference rooms, chairs, organizing, etc.
Pickup/Receive, sort, scan and distribute daily mail/deliveries
Take outgoing mail to post office at the end of the day
Data Entry, Scanning, Filing
Using Adobe templates to create forms as directed
Update Company contact lists
Order office, kitchen and cleaning supplies and keep inventory of stock along with pricing and history
Maintain company calendar and conference room schedules
Order flowers &/or gifts for special occasions
Maintain copiers and office equipment – Gain knowledge of use and programming
Coordinate office cleaning services, repairs, yard maintenance, and snow removal
Assist with administrative projects and events as assigned
Perform other clerical receptionist duties as assigned
Follow Morning Checklist to begin operation of office
End of day walk through office to make sure everything is stocked: office snacks, kitchen, bathrooms.