Front Desk/Administrative Assistant

APOGEE RESEARCH LLC•Arlington, VA

15h•$40,000 - $84,000•Onsite

About The Position

Apogee Research is hiring a full-time, in-person Front Desk/Administrative Assistant for its Arlington, Virginia office. The role supports the office’s day-to-day operations and provides front desk, administrative, and customer service support in a fast-paced environment. The successful candidate is expected to be reliable, detail-oriented, and committed to completing work accurately. The position requires obtaining a TS security clearance, but having one upon starting is not required. Responsibilities include maintaining office supplies, supply areas, and kitchen areas; coordinating office deliveries and mail; helping maintain a safe, clean, orderly, and presentable workplace; managing conference room schedules and meeting setup and breakdown; receiving and directing visitors; following office security procedures; escorting building cleaners; tracking inventory and submitting purchasing requests; serving as backup Fire Drill POC; and answering and routing phone calls. The listed salary range is $40,000–$84,000, with an additional statement that the range may not apply to exceptional candidates. Apogee Research offers health, dental, vision, life, and disability insurance; FSAs; paid vacation, sick leave, and holidays; and a choice of paid garage parking or a contribution toward a transit account. The office is within walking distance of the Ballston Metro station.

Requirements

Obtain a TS security clearance; having the clearance upon starting is not required.
Intermediate to advanced computer skills in MS Word, Excel, PowerPoint, and Outlook.
Excellent oral and written communication skills, with the ability to convey information effectively across organizational levels.

Nice To Haves

Strong customer service focus.
High school diploma or GED.
At least two years of administrative skills and experience.
An overachieving attitude and enhanced work ethic.

Responsibilities

Maintain appropriate stock levels in supply areas and pantries, including traveling to physical stores weekly.
Maintain kitchen areas, run dishwashers, and keep kitchen supplies stocked throughout the office.
Coordinate office deliveries; sort and deliver mail; and help coordinate office activities to maintain an orderly work environment.
Ensure the office is safe, clean, and presentable at all times.
Maintain conference room schedules and assist with setup and breakdown for meetings, including lunch and coffee deliveries.
Manage the front desk by welcoming, escorting, and directing visitors.
Maintain office security by following procedures, monitoring the logbook, issuing visitor badges, and ensuring visitors are checked in and escorted to appropriate areas.
Escort the building’s cleaners daily.
Maintain the supply inventory list and tracking, and submit purchasing requests.
Serve as backup Fire Drill POC.
Answer the phone promptly and direct calls to the correct personnel.
Perform other duties as assigned.