Front Desk Administrative Assistant

Wajax • Saskatoon, SK

1d • Onsite

About The Position

As part of the Wajax team, the Administrative Assistant/Receptionist is responsible for greeting onsite visitors to the branch. The incumbent will also be responsible for a variety of general duties to assist in the day-to-day office administrative requirements including ordering office supplies, booking meeting rooms, distributing incoming mail, mail merges for outgoing mail and preparing various documents within Word, Excel and PowerPoint documents.

Requirements

• College diploma / Post secondary Education
• Previous office administration experience (2-3 years)
• Basic knowledge of Industrial parts.
• Microsoft Office, including Outlook, Excel, Word and PowerPoint

Nice To Haves

• ISO requirement knowledge is an asset

Responsibilities

• Greets visitors, ensures safety procedures are followed regarding sign in/sign out
• Book meeting rooms and arrange for any catering required
• Responsible for document control – scanning and filling of daily customer & Vendor packing slips and transfers onto sharepoint and M3
• Ensure that all incoming mail is sorted and distributed
• Maintain and order office supplies on Grand & Toy and Unline. Including RICOH printer cartridges
• Assist with IT request as required
• Keep up to date with the contractor binder and WCB documentation
• Create and receive MRO Pos for non-inventory supplies
• Close out POS Machine and Submit a summary to AR Daily
• Invoice submission onto multiple portal platforms such as Ariba or OpenInvoice
• Update safety board in the lunchroom and streamline safety in the branch
• Conduct monthly inspections for JHSC meetings
• Coordinate evacuation and imminent weather drills
• Issue RMA’s for returned product and credits & Rebills for Inside Sales Representative and Finance as required
• Submit new customer credit applications and customer account changes through DataMesh
• Submit Min/Max request
• Investigate AP logs & AR Disputes

Benefits

• Competitive health and dental benefits with no waiting period for eligibility (100% employer paid premiums), plus health spending account.
• Wajax led e-learning, and product training through industry leading manufacturers.
• Exclusive discounts with a variety of manufacturers and service providers such as Ford, GM, Chrysler, Dell, TELUS, a group mortgage, home & auto insurance program, pet insurance, footwear & workwear, fitness membership, perkopolis, and more.
• Recognition program where points are earned for merchandise or gift certificates, plus cash awards.
• Company matched pension plan
• Award-Winning Health and Wellness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree