Front Desk Administrative Assistant

Insight Investments • Irvine, CA

3d

About The Position

This role is responsible for providing administrative support and managing the front desk operations. The ideal candidate will be highly motivated, possess excellent communication and organizational skills, and be able to work effectively both independently and as part of a team. The position requires a strong attention to detail and the ability to handle multiple tasks while maintaining confidentiality.

Requirements

• Moderate proficiency with MS Word, MS Excel, MS Power Point
• Excellent phone skills
• Basic understanding of business services functions
• Knowledge of related computer applications
• Must be highly motivated individual with high level of initiative and an attitude of willingness
• Must be team player willing to assist others at all levels of the organization
• Strong verbal and written communication skills; and excellent interpersonal skills with the ability to provide superior customer service and maintain cooperative working relationships
• Strong organizational and time management skills with the ability to multi-task and work autonomously or with a team
• Strong attention to detail
• Ability to communicate effectively on a one-on-one basis or in group setting
• Ability to exercise strict confidentiality

Responsibilities

• Receive and screen telephone calls and visitors
• Answer routine questions or direct them to the appropriate personnel
• Receive, open and distribute mail daily
• Assist and support department personnel
• Maintain Conference Room calendars
• Perform miscellaneous support functions as assigned
• Place and regulate online office supply orders
• Coordinate guest Wi-Fi accounts
• Receive and direct catering to correlated meetings/parties
• Manage file room organization
• Maintain facilities and office areas
• Facilitate communication with current facility vendors
• Track and code monthly AMEX receipts for reconciliation
• Monitor parking validations and log
• Generate daily outgoing Federal Express shipping labels
• Federal Express Invoice reconciliation and shipment tracking

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed