Freelance Event Planner

OnHires • San Francisco, CA

4d

About The Position

Studio J is a Bay Area event design and production company specializing in large-scale, high-impact corporate events. The company is seeking experienced freelance event planners for project-based engagements during its peak season, with an immediate need from now through December 2026 and potential opportunities during future high-volume periods. Each engagement covers one or more defined events. Strong partners may be considered for future projects and more permanent roles as the company grows.

The planner takes responsibility for delivering events that have already been sold and creatively designed, from handoff through wrap, independently and as part of the company’s team under its brand. The role includes planning and logistics, client communication, budget tracking, vendor coordination, and on-site event leadership. Planners may occasionally support smaller proposals, although most proposals will be complete before they join an event.

Requirements

• At least 6 years of event planning experience, preferably with corporate events.
• A track record of independently running events end to end without close supervision.
• Strong organization and attention to detail, and the ability to remain steady under pressure.
• Polished, warm written and verbal client communication skills.
• Experience managing vendors and working within event budgets.
• Comfort using Google Workspace.
• Based in the San Francisco Bay Area or able to reliably work on site there.

Nice To Haves

• Experience with event or project management tools.

Responsibilities

• Take handoff of a sold event, including its proposal, design, and budget, and own delivery through wrap.
• Build and manage the event timeline, run of show, and production schedule.
• Coordinate vendors, rentals, and talent, confirming orders, timing, load-in and load-out, and on-site needs.
• Coordinate with production and warehouse teams to ensure builds, decor, and logistics are delivered on time.
• Track events against approved budgets and flag changes early.
• Serve as the organized, calm, client-facing point of contact for assigned events.
• Run client check-ins, confirm details, and manage changes professionally in the Studio J-branded manner.
• Lead on-site event setup, vendor management, run of show, troubleshooting, and teardown.
• Occasionally support smaller proposals as needed.

What This Job Offers

• Career Level: Senior
• Education Level: No Education Listed