Project-Based FRC Program Assistant

Child Care Resource Center • Mill St, CA

6d • Hybrid

About The Position

Under the close direction and supervision of the FRC Site Manager, the Program Assistant provides administrative, data, and operational support to the Family Resource Center team in San Bernardino County, including the Program Services Administrator, program coordinators, and tutoring and mentoring staff. The position develops and maintains spreadsheets, enters data, processes fiscal documents, maintains program materials, supplies, and equipment, supports family events as needed, and provides general support to the FRC team.

This is a project-based position with an anticipated end date of June 30, 2028. The assignment duration is subject to business and program needs and may be modified accordingly. Employees in project-based positions may apply for other CCRC employment opportunities for which they meet the minimum qualifications.

The role is full-time, typically Monday through Friday, and may occasionally require a non-traditional schedule, including early mornings, late evenings, and weekends. The work environment is hybrid, combining office work with direct work in the community. Some business-related travel and driving are required; employees may choose their mode of transportation. Staff who drive on behalf of CCRC must first become approved drivers and meet CCRC’s requirements, including maintaining current auto insurance and a California driver’s license and receiving DMV clearance.

CCRC conducts background checks appropriate to the role. Depending on the program and duties, additional clearances may apply, including Live Scan/DOJ fingerprinting, health clearance, DMV/MVR clearance, a Child Development Permit, CPR/Pediatric CPR certification, federal debarment checks, or credit and bankruptcy checks for roles with fiscal responsibility.

Requirements

• High school diploma or equivalent, two years of post-high-school education, and two years of administrative experience; equivalent combinations of education and experience that support successful performance may be considered.
• Basic computer skills, including web browsing, email, data entry, and word processing.
• Proficiency in Windows-based Microsoft Outlook, Word, Excel, and PowerPoint.
• Some business-related travel is required. Employees who drive on behalf of CCRC must become approved drivers and maintain current auto insurance and a current California Driver’s License, and receive DMV clearance.
• Ability to work a full-time schedule, typically Monday through Friday, with occasional early mornings, late evenings, and weekends.
• Completion of background checks and any role- or program-specific clearances that apply.

Nice To Haves

• Four years of related administrative experience.
• Ability to converse, write, and/or translate in English and Spanish.

Responsibilities

• Support maintenance of the site storage room, program materials, supplies, and equipment, including materials for tutoring, mentoring, and family programming.
• Sanitize, launder, and organize materials and equipment.
• Inventory supplies and materials and order replacements or new items as needed.
• Place and return items to their designated areas in the storage room.
• Travel to pick up or drop off materials, supplies, and donations as needed.
• Facilitate, plan, and coordinate monthly events for enrolled families as needed, including travel to events.
• Organize, electronically file, and maintain site records—including participant files, contract documentation, forms, and correspondence—in approved shared drives and systems in accordance with agency naming, retention, and confidentiality standards.
• Retrieve documents for reviews and audits as needed.
• Assist the Site Manager, Program Services Administrator, and Coordinators with data collection, data entry, and report preparation for tutoring, mentoring, and other FRC programs.
• Develop and maintain a documentation tracking system that supports County contract and funding requirements.
• Process site fiscal documents, such as purchase requisitions, check requests, and expense reports, under the direction of the Site Manager.
• Coordinate room reservations and set-up for internal meetings and conference reservations.
• Coordinate travel arrangements for the team and leadership as needed.
• Complete annual County Human Services Privacy and Security training, sign the annual Confidentiality Statement, and immediately report suspected or actual breaches of confidential information.

Benefits

• Medical, dental, vision, and voluntary life insurance.
• Basic life insurance and long-term disability paid for by CCRC.
• Employer contribution and employer match in the 403(b) retirement savings plan, with 100% vesting.
• Vacation and sick time, holidays, and paid winter break.
• Learning and professional development opportunities, including education reimbursement.
• Employee Assistance and Wellness Programs.
• 501(c)(3) designation, making employees eligible to apply for Public Service Loan Forgiveness.
• Competitive compensation package.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED