Project-Based FRC Program Assistant

Child Care Resource Center • San Bernardino, CA

5d • Hybrid

About The Position

Under close direction and supervision of the FRC Site Manager, the Program Assistant provides administrative, data, and operational support to the Family Resource Center (FRC) team in San Bernardino County, including the Program Services Administrator, program coordinators, and tutoring and mentoring staff. The position develops and maintains spreadsheets, conducts data entry, processes fiscal documents, maintains program materials, supplies, and equipment, supports family events as needed, and offers general support to the FRC team.

This is a project-based position with an anticipated end date of June 30, 2028. The assignment duration is subject to business and program needs and may be modified based on those needs. Employees in project-based positions may apply for other CCRC employment opportunities for which they meet the minimum qualifications.

Requirements

• Minimum high school diploma or equivalent and two years of post-high-school education, plus two years of administrative experience; equivalent combinations of education and experience that support successful performance may be considered.
• Basic computer skills, including web browsing, email, data entry, and word processing.
• Proficiency in Windows-based programs, including Microsoft Outlook, Word, Excel, and PowerPoint.
• Some travel and business-related driving are required. Staff may choose their mode of transportation. To drive on behalf of CCRC, staff must first be an approved driver and maintain current auto insurance and a current California Driver’s License, and receive DMV clearance.
• Full-time schedule, typically Monday through Friday, with ability to work a non-traditional schedule at times, including early mornings, late evenings, and weekends.
• Background check required; additional role-specific clearances may apply, including Live Scan/DOJ fingerprinting, health clearance, MVR/DMV clearance, child development permit, CPR/Pediatric CPR certification, federal debarment checks, or credit and bankruptcy checks as applicable.

Nice To Haves

• Four years of related administrative experience.
• Ability to converse, write, and/or translate in English and Spanish.

Responsibilities

• Support maintenance of the site storage room, program materials, supplies, and equipment, including materials for tutoring, mentoring, and family programming.
• Sanitize, launder, and organize materials and equipment.
• Inventory supplies and materials and place orders for replacements or new items as needed.
• Place and return items to the designated area of the storage room.
• Travel to pick up and drop off materials, supplies, and donations as needed.
• Facilitate, plan, and coordinate monthly events for enrolled families as needed, and travel to events as needed.
• Organize, electronically file, and maintain site records in approved shared drives and systems, following agency naming, retention, and confidentiality standards; retrieve documents for reviews and audits as needed.
• Assist the Site Manager, Program Services Administrator, and Coordinators with data collection, data entry, and report preparation for tutoring, mentoring, and other FRC programs.
• Develop and maintain a tracking system for documentation supporting County contract and funding requirements.
• Process fiscal documents for the site, including purchase requisitions, check requests, and expense reports, under the direction of the Site Manager.
• Coordinate room reservations and set-up for internal meetings and conference reservations.
• Coordinate travel arrangements for the team and leadership as needed.
• Complete annual County Human Services Privacy and Security training, sign the annual Confidentiality Statement, and immediately report any suspected or actual breach of confidential information.

Benefits

• Medical, dental, vision, and voluntary life insurance.
• Basic life insurance and long-term disability paid for by CCRC.
• Employer contribution and employer match in the 403(b) retirement savings plan, with 100% vesting.
• Vacation and sick time, holidays, and paid winter break.
• Learning and professional development opportunities, including education reimbursement.
• Employee assistance and wellness programs.
• Public Service Loan Forgiveness eligibility through the organization's 501(c)(3) designation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED