Foundation Specialist : Administration

Hoag • Newport Beach, CA

5d

About The Position

The Foundation Specialist is responsible for advancing the Hoag Hospital Foundation’s mission through the planning, coordination, and implementation of assignments in collaboration with internal and external partners to achieve overall Foundation goals. The specialist specializes in overseeing projects, focusing on coordinating and facilitating operations for both internal and external stakeholders. With a strong emphasis on organization, meticulous planning, and attention to detail, this role ensures streamlined processes and fosters effective communication among team members. The specialist ensures a standard of excellence in service delivery to staff, donors, volunteers, and both internal and external stakeholders, nurturing strong relationships and trust. Donor Stewardship: Supports donor stewardship initiatives through strategic project management and donor experience coordination. Responsibilities include the development of donor impact reports and stewardship communications, coordination of donor journeys and stewardship projects, and the creation of meaningful experiences that deepen donor connection and engagement. The role also collaborates across departments, particularly with fundraising partners, to strengthen donor relationships and support engagement initiatives.

Requirements

• Bachelor’s Degree or equivalent experience
• Minimum five years of professional and/or administrative experience
• Microsoft Suite knowledge (Word, Excel, PowerPoint, Teams, Outlook)
• Experience with Canva and/or design platforms
• Exceptional writing skills with the ability to create clear, engaging, and professional materials for a variety of audiences
• Demonstrated project management experience

Nice To Haves

• Knowledge of fundraising, donor relations, or nonprofit operations preferred
• Salesforce or equivalent database knowledge preferred

Responsibilities

• Actively contributing to the strategic planning process, ensuring alignment with organizational goals and initiatives.
• Executing various projects assigned by supervisor, including developing donor-facing presentation decks, talking points, meeting agendas, briefing materials and various reports.
• Serves as a strategic liaison across the organization advancing the progress of our organizational goals and initiatives by creating efficiencies, proactively developing solutions and maximizing interdependent relationships across departments
• Facilitating small-scale events, from strategic pre-event planning today-of coordination and follow-up.
• Manage and analyze donor information within internal systems including Salesforce, as related to specific department/area.
• Maintains a working knowledge of departmental standard operating procedures
• Other duties as assigned.
• Supports donor stewardship initiatives through strategic project management and donor experience coordination.
• Development of donor impact reports and stewardship communications.
• Coordination of donor journeys and stewardship projects.
• Creation of meaningful experiences that deepen donor connection and engagement.
• Collaborates across departments, particularly with fundraising partners, to strengthen donor relationships and support engagement initiatives.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level