Foundation Development Assistant

St. Mary's Healthcare • Amsterdam, NY

18h

About The Position

St. Mary’s Healthcare is hiring a Foundation Development Assistant to provide administrative and fundraising support. The role coordinates fundraising mailings and communications, assists with donor correspondence and database management, and supports Foundation campaigns and special events. It also provides general office management, including responding to calls and inquiries, greeting visitors, maintaining supplies, scheduling meetings, and organizing files. The position requires strong attention to detail, organization, prioritization, and the ability to manage a high volume of work accurately while maintaining confidentiality and professionalism. Other duties may be assigned.

Requirements

• High school diploma or GED.
• At least three years of administrative, clerical, office management, customer service, database management, or fundraising support experience.
• Exceptional attention to detail and commitment to accuracy.
• Strong organizational and prioritization skills; ability to manage a high volume of work while maintaining accuracy, confidentiality, and professionalism.
• Demonstrated proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Excellent customer service and interpersonal skills, including the ability to interact professionally with donors, volunteers, community members, physicians, associates, and hospital leadership.
• Ability to organize and establish day-to-day priorities and use critical thinking skills.
• Ability to multitask while remaining professional, focused, composed, and positive; work in a fast-paced environment; and demonstrate flexibility and initiative.
• Effective critical-thinking and problem-solving skills.
• Ability to take and follow direction appropriately, work as part of a team and independently, and communicate effectively in writing and orally.
• Ability to speak, read, and write English and follow instructions in English.
• Integrity, friendliness, compassion, and the ability to establish appropriate and effective rapport with others.

Nice To Haves

• Associate’s degree in business administration, Office Administration, Accounting, Communications, Nonprofit Management, or a related field.
• Experience with donor databases, CRM systems, financial recordkeeping, gift processing, or data entry.
• Experience processing charitable gifts, preparing deposits, reconciling transactions, and supporting month-end financial processes.
• Experience in a healthcare, nonprofit, fundraising, or professional office environment.

Responsibilities

• Coordinate fundraising mailings and communications, including mail merges, mailing lists, acknowledgements, invitations, and stewardship materials.
• Assist with donor correspondence, database management, recordkeeping, filing, office organization, and administrative support for Foundation campaigns and special events.
• Provide general office management support, including answering and directing telephone calls, greeting visitors, maintaining supplies, scheduling meetings, managing files, and responding to inquiries.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED