Foundation Development and Operations Associa

National Cncl Prescr Drug• US,

3d•$55,000 - $75,000

About The Position

The Development and Operations Associate advances the NCPDP Foundation’s mission through fundraising campaign execution, prospect research, donor stewardship, sponsorship development, and accurate donor-data management. Working with the Executive Director/Chief Development Officer, the Associate coordinates outreach, communications, events, and follow-up to strengthen relationships with donors, sponsors, volunteers, and industry partners. The role also provides grant, governance, and operational support for the Foundation’s work to fund research that strengthens healthcare interoperability, patient safety, access to care, and the role of pharmacists. The position supports fundraising campaigns from planning through follow-up; researches prospects; coordinates donor stewardship; maintains CRM and gift records; processes contributions and sponsorships; produces donor reports and campaign dashboards; and maintains digital fundraising tools. It also supports sponsorship development, coordinates fundraising and awareness events, manages event plans and logistics, and works with communications staff on donor-facing and mission-focused materials. Foundation operations responsibilities include maintaining calendars, work plans, records, and action logs; supporting grant administration; coordinating Board and committee activities; supporting budget tracking and financial documentation; and collaborating with NCPDP staff on shared processes and special projects. The role reports to the Executive Director/Chief Development Officer. The work arrangement will be determined in accordance with NCPDP Foundation workplace practices. Occasional travel and limited evening or weekend hours may be required for events.

Requirements

Bachelor’s degree or an equivalent combination of education and relevant experience.
At least three years of experience in nonprofit development, fundraising operations, association or foundation management, program coordination, administrative support, or a related field.
Experience supporting fundraising campaigns, prospect research, donor stewardship, sponsorship activities, or donor engagement.
Strong relationship-building and follow-up skills.
Accuracy in gift processing, financial workflows, and donor recordkeeping; ability to use CRM data, segmented lists, and reports to support development activities.
Excellent writing, proofreading, verbal, and interpersonal skills, including ability to prepare clear donor-facing communications and mission-focused materials.
Strong project management, organization, and attention to detail; ability to manage competing deadlines, work proactively with limited supervision, and follow through reliably.
Proficiency with Microsoft 365, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
Sound judgment, ethical conduct, and discretion with confidential donor, financial, and organizational information.
Service-oriented and adaptable approach to collaboration with staff, Board members, volunteers, donors, sponsors, vendors, and grantees.
Ability to travel occasionally and work limited evening or weekend hours for events, as needed.

Nice To Haves

Direct fundraising experience is strongly preferred.
Familiarity with Bloomerang and Blackbaud.
Experience with event registration, email marketing, online giving, or content management systems.
Experience supporting Boards, committees, grants, events, or financial administration.
Interest in healthcare, pharmacy, health information technology, research, or nonprofit philanthropy.

Responsibilities

Support fundraising campaigns from planning through follow-up, including timelines, outreach lists, donor communications, promotional materials, and progress tracking.
Conduct assigned prospect research and prepare background information on donors, sponsors, and partners for outreach and meetings.
Coordinate donor stewardship, renewals, acknowledgments, tax receipts, recognition, and follow-up; track pledges, contributions, commitments, and engagement.
Maintain accurate donor, prospect, sponsor, and partner records in the CRM system while protecting confidential information and following data-handling procedures.
Process contributions, sponsorships, and tribute gifts; reconcile gift records and supporting documentation with Finance and NCPDP staff.
Produce segmented outreach lists, donor reports, and campaign dashboards.
Build and maintain online giving forms, campaign pages, and related digital fundraising tools.
Support sponsorship development, outreach, benefit fulfillment, recognition, and follow-up.
Coordinate fundraising, stewardship, and awareness events, including the annual Denim & Diamonds event, educational sessions, and NCPDP-related activities.
Manage event project plans, timelines, budgets, vendors, registration and payment systems, attendee communications, and run-of-show materials.
Partner with communications staff to draft and proofread appeals, invitations, presentations, website updates, social media posts, and impact stories.
Coordinate volunteers, provide on-site event support, and maintain post-event records and follow-up.
Maintain an integrated Foundation calendar, work plans, contact lists, files, and action-item logs; coordinate meetings, correspondence, and priority follow-up for the Executive Director/Chief Development Officer.
Support grant administration from application intake and review through awards, agreements, payment tracking, grantee reporting, and closeout; coordinate applicant, reviewer, and grantee communications.
Coordinate Board and committee schedules, agendas, Board books, reports, resolutions, minutes, and follow-up; maintain governance records and support member onboarding and orientation.
Support budget tracking, invoices, expense documentation, grant disbursement records, and routine financial reporting; maintain documentation for audits, compliance reviews, and Board oversight.
Coordinate with NCPDP finance, communications, legal, technology, and administrative staff; improve shared processes, templates, and use of technology.
Respond promptly and professionally to stakeholder inquiries and provide administrative support for special projects.
Travel occasionally and work limited evening or weekend hours for events, as needed.