Food Services Assistant Director

INDIANA MASONIC HOME INC • Franklin, IN

3d • Onsite

About The Position

The Assistant Director of Food Services assists with the daily operations and administrative functions of the Food Services Department. The position supports the Director of Food Services in maintaining efficient departmental operations, accurate financial and inventory records, purchasing, payroll, and compliance with established policies and procedures. The Assistant Director helps ensure department resources are managed responsibly and food service operations support residents, associates, and the community.

Requirements

• Must be able to read, write, and communicate effectively, follow written and verbal instructions, and perform basic mathematical calculations at a high school level.
• One to three years of previous related work experience required.
• Must possess a food service certificate or obtain the required certification within the first three months of employment.
• Strong organizational skills, attention to detail, accuracy, and ability to manage multiple responsibilities.
• Professional communication skills and ability to work effectively with residents, associates, department leadership, and other departments.
• Integrity and sound judgment when handling cash, financial records, inventory, and confidential information.

Nice To Haves

• Previous experience with inventory management, purchasing, recordkeeping, payroll, or departmental administration.
• Personal computer experience.
• Proficiency in Microsoft Word and Excel.
• Experience with Microsoft Access.
• PowerPoint proficiency is required.

Responsibilities

• Prepare, maintain, and post accurate operational records for weekly and month-end reports.
• Monitor, inventory, and maintain adequate supplies for departmental and retail operations.
• Follow cash-handling procedures and secure financial transactions and funds.
• Communicate resident-related concerns, problems, or service needs to appropriate personnel in a timely and professional manner.
• Record purchasing invoices daily and post transactions to appropriate records or accounting documents.
• Review associate timecards for accuracy and assist with biweekly payroll in accordance with established procedures.
• Maintain receiving records, operational documentation, and departmental files in an organized and accessible manner.
• Secure designated areas to prevent loss, theft, or unauthorized access.
• Maintain accurate inventory records, including data entry for inventory counts, received items, and supplies issued.
• Use standard computer applications and office software to prepare reports, maintain records, and support departmental operations.
• Assist with purchasing, inventory control, and supply management for efficient and cost-effective food service operations.
• Support the Director of Food Services with administrative duties, departmental coordination, and daily operational needs.
• Follow facility policies, procedures, safety guidelines, and applicable food service requirements.
• Maintain confidentiality and professionalism when handling resident, associate, financial, and departmental information.
• Perform other duties as assigned to support the effective operation of the Food Services Department.

Benefits

• Weekly pay with daily pay options available.
• Health, dental, and vision insurance, effective the first of the month following 60 days of employment.
• Paid time off (PTO), accrued beginning the first week of employment and available for use after 90 days.
• 401(k) retirement plan.
• Discounted childcare available to all employees.
• Additional benefits and employee programs offered in accordance with company policies and eligibility requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED