Food Service Administrative Assistant / Catering Lead

Great Western Dining Service•Sedalia, MO

About The Position

The Food Service Administrative Assistant supports the Food Service Director by completing administrative tasks accurately and on time. The role performs a range of office functions, supports the Food & Beverage department’s projects and events, and provides a high level of service to guests while upholding the company’s values. The position also leads catering event coordination, including accepting and reviewing orders, coordinating food preparation and labor needs with management, helping set up and break down events, and assisting with unit closing as needed. Purchasing duties include maintaining purchasing records and vendor information, purchasing and stocking supplies, and helping coordinate and document monthly inventory.

Requirements

High school diploma or equivalent required.
Demonstrated competence with Windows-based software, including Microsoft Office, Word, Outlook, PowerPoint, OneNote, and Excel, as well as POS and timekeeping systems.
Ability to maintain the confidentiality of sensitive materials and information.
Excellent written and verbal communication skills.
Knowledge of basic office equipment.
Excellent organizational and multitasking skills.
Ability to maintain excellent customer service skills and presence in a fast-paced, changing environment.
Accurate typing, data-entry, and editing skills, with attention to detail.
Ability to identify and resolve problems efficiently.
Ability to understand and carry out verbal and written instructions.
Ability to interact professionally and maintain effective working relationships with management, vendors, and coworkers.
Possess or obtain a valid Washington State Driver’s License and comply with the Fort Worden Personal Use of Vehicle or Company Vehicle Policy.
Able to sit for prolonged periods at a desk and work on a computer.
Must be able to lift 15 pounds at times.

Nice To Haves

Associate degree or equivalent from a two-year college or technical school, and/or one to two years of related experience and/or training, or an equivalent combination of education and experience.
Prior experience in the Food and Beverage industry.
Relevant food hygiene/health and safety licensing qualifications; a food handlers permit is desired.

Responsibilities

Coordinate, arrange, attend, and participate in assigned meetings; prepare agendas, reserve and prepare meeting locations, and record and transcribe minutes as requested.
Create and maintain current electronic and physical filing systems.
Assist with menu design and production for weekly, seasonal, and annual features across outlets; create and post event signage.
Submit and follow through on maintenance requests, and arrange office equipment maintenance or technical support.
Support the Food & Beverage department with time management, data gathering, and communication for projects and events.
Manage the cashier backup in the safe and petty cash supplies for Food & Beverage needs.
Keep Food & Beverage bulletin boards and the employee breakroom tidy and up to date.
Coordinate catering events, including accepting and reviewing orders, coordinating food preparation and labor needs with management, and helping set up and break down events.
Assist with closing the unit as needed.
Manage purchasing information, including invoices, contracts, and company credit card receipts; maintain accurate records and submit documentation and expense reports to Finance on time.
Purchase and maintain supplies and ensure the department is adequately stocked.
Coordinate and maintain vendor and supplier information.
Assist with coordinating and documenting monthly inventory in outlets.
Provide a high level of service to guests and maintain effective working relationships with management, vendors, and coworkers.