Food Service Administrative Assistant / Catering Lead

GREAT WESTERN DINING•Sedalia, MO

About The Position

Great Western Dining Service is seeking a Food Service Administrative Assistant / Catering Lead to support the Food Service Director and the Food & Beverage department. The role performs administrative tasks accurately and promptly, provides professional support across a variety of functions, and delivers a high level of service to guests while upholding the company’s values. The position supports office operations, meetings, records, menus, signage, maintenance requests, equipment support, department projects, cash handling, and employee communications. It is also responsible for catering events, including accepting and reviewing orders, coordinating food preparation and labor needs with management, and helping with event setup and breakdown. The role manages purchasing records and supplies, maintains vendor information, and helps coordinate and document monthly outlet inventory. Assistance with closing the unit may be needed. The position requires a high school diploma or equivalent. An associate degree or equivalent, one to two years of related experience or training, and prior Food and Beverage industry experience are preferred. A valid Washington State Driver’s License must be held or obtained, and the employee must comply with the Fort Worden Personal Use of Vehicle or Company Vehicle Policy. Relevant food hygiene or health and safety licensing qualifications are required; a food handlers permit is desired. The role involves prolonged sitting and computer use and lifting up to 15 pounds at times.

Requirements

High school diploma or equivalent.
Demonstrated competence with Windows-based software, including Microsoft Office, Word, Outlook, PowerPoint, OneNote, and Excel, as well as POS and timekeeping systems.
Ability to maintain confidentiality of sensitive materials and information.
Excellent written and verbal communication skills.
Knowledge of basic office equipment.
Excellent organizational and multitasking skills.
Ability to maintain excellent customer service skills and presence in a fast-paced, changing environment.
Accurate typing, data entry, and editing skills, with attention to detail.
Ability to identify and resolve problems efficiently.
Ability to understand and carry out verbal and written instructions.
Ability to interact professionally and maintain effective working relationships with management, vendors, and coworkers.
Possess or obtain a valid Washington State Driver’s License and comply with the Fort Worden Personal Use of Vehicle or Company Vehicle Policy.
Relevant food hygiene, health, and safety licensing qualifications.
Able to sit for prolonged periods and work on a computer.
Able to lift 15 pounds at times.

Nice To Haves

Associate degree (A.A.) or equivalent from a two-year college or technical school, and/or one to two years of related experience and/or training, or an equivalent combination of education and experience.
Prior experience in the Food and Beverage industry.
Food handlers permit.

Responsibilities

Coordinate, arrange, attend, and participate in assigned meetings; prepare agendas, reserve and prepare meeting locations, and record and transcribe minutes as requested.
Create and maintain current electronic and physical filing systems.
Assist with menu design and production for weekly, seasonal, and annual features across all outlets, and create and post event signage.
Submit and follow through on maintenance requests.
Arrange maintenance or technical support for office equipment.
Support the Food & Beverage department with time management, data gathering, and communications for projects and events.
Manage the cashier backup in the safe and petty cash supplies for Food & Beverage needs.
Keep Food & Beverage bulletin boards and the employee breakroom tidy and up to date.
Manage catering events by accepting and reviewing orders, coordinating food preparation and labor needs with management, and helping set up and break down events.
Assist with closing the unit as needed.
Manage purchasing records, including invoices, contracts, and company credit card receipts, ensuring accurate record keeping and timely submission of documentation and expense reports to finance.
Purchase and maintain supplies and ensure the department is adequately stocked.
Coordinate and maintain vendor and supplier information.
Assist with coordinating and documenting monthly inventory in outlets.